MINUTES
FINANCE COMMITTEE
MEMBERS
PRESENT: Chairman John VanderLeest,
Tony Theisen, Tom Weber, and Steven Deneys
MEMBERS EXCUSED: None
OTHERS PRESENT: Doug Daul, Dawn Foeller, Jerry Hanson, Chad
Weininger, Rob Strong, Linda Dupuis, Recording Secretary Ginny Mamrosh, and
Others
1. Roll Call.
Chairman
John VanderLeest called the meeting to order at 6:15 p.m. Roll Call was taken, and all were present.
2. Approval of the Agenda.
A motion was made by Ald.
Weber and seconded by Ald. Theisen to approve the Agenda as amended to address
Item #7 after Item #3, then followed by Items #5, #4, and #6. Motion carried.
3. Approval of the minutes of the Finance
Committee meeting of December 12, 2006.
A motion was made by Ald. Theisen,
seconded by Ald. Deneys and carried to approve the minutes of the Finance
Committee meeting of December 12, 2006.
Item # 7
was taken next,
followed
by
Items #5
and #6
4. Request by the City Attorney to submit the
quarterly report of the Claims Committee.
City
Attorney Jerry Hanson said this was a typical year in terms of claims, although
the amount budgeted was 5% less than the increase in insurance rates; these
rates are determined using a historical basis.
Most claims were in line over the course of the year, although one large
claim was paid out in December.
Ald.
VanderLeest suggested that options for some form of discipline be explored if
the same employee is found to have multiple accidents.
A motion was made by Ald. Weber,
seconded by Ald. Theisen and carried to receive and place on file the quarterly
report of the Claims Committee.
5. Report of the Purchasing Agent:
a. Appliances for
Resch Aquatic Center from Refrigeration Services of Green Bay, Inc. for
$16,137.
b. Outdoor furniture
for Resch Aquatic Center from Contract Furnishings International, Inc. for
$10,706.
Purchasing Agent Linda Dupuis
explained that both requests are for purchases for the Resch Aquatic Center and
that both were publicly offered. Low
vendors were selected with one purchase coming in slightly over expected cost,
and the other significantly lower.
Funds would come from the 2006 budget.
A motion was made by Ald. Theisen
and seconded by Ald. Deneys to approve both:
a: Appliances for
Resch Aquatic Center from Refrigeration Services of Green Bay, Inc. for $16,137
and
b: Outdoor furniture for Resch Aquatic Center from Contract
Furnishings International, Inc. for $10,706.
Motion
carried.
6. Report of Overtime for October and November.
Comptroller Dawn Foeller said
December’s report will be available at the next Finance meeting, after the
final 2006 payroll cycle is posted.
The overtime report shows October
as favorable. She explained that even
though November looks unfavorable at present, spending is monitored on a
monthly basis and final figures will show all departments coming in within
budget at year’s end.
Ms. Foeller stated that $900,000
of cap reserve funds were applied to the 2006 Budget and some of this surplus
may be used if expenditures exceed revenues. After reviewing preliminary
numbers, she anticipates there probably will not be any surplus funds generated
from the 2006 budget. She explained
that budgets include carryovers that had been previously approved, but
everything else is closed out.
Ald. VanderLeest commented that
the County Board approved funding for past due MEG Unit invoices and suggested
having the Finance Director or Mayor’s office follow up with the County
Executive’s office. Ms. Foeller
explained that the City has already accounted for that money; when someone is
billed, payment is expected, and the revenue line item is credited. If these payments had not been approved,
$150,000 of revenue would have to be written off.
A motion was made by Ald. Deneys,
seconded by Ald. Theisen and carried to receive and place on file the Report of
Overtime for October and November.
7. Finance Director’s Report:
a.
Discussion of parameters for TIF reporting.
Ald. VanderLeest
said a spreadsheet analysis of TIF projects was provided in 2003 or 2004. This analysis included details such as the
nature of the project, the amount of the City’s contribution, and the expected
time period for the life of the TIF. He
suggested this report be updated annually and made available to Council if
requested. It would show if the City is
headed in the right direction, with decreased City contributions and increased
funding from developers. Ald.
VanderLeest said that part of the Advisory Committee’s request was for staff to
give their vision for where they want to invest the City’s money for TIF
projects in the future.
Planning
Director Rob Strong said the RDA had prepared this earlier report, and that it
included the TIF number, name of the developer and the amount of money
contributed and received, as well as the terms of their funding from us, such
as interest rate, dollar amount and payback period. He offered to update this report and provide copies to the
Council. Finance Director Doug Daul
said he will work with Mr. Strong and bring this report back directly to the
Council.
A motion was made by Ald. Weber
and seconded by Ald. Theisen to refer parameters for TIF reporting to staff to
bring an updated report to the full Council.
A vote was
taken and the motion carried.
A motion
to adjourn was made by Ald. Theisen, seconded by Ald. Weber, and carried. Meeting was adjourned at 6:40 p.m.
2007 CONTINGENCY FUND
$300,000
Any person wishing to
attend who, because of a disability, requires special accommodation should
contact the Mayor’s office at 448-3005 at least 24 hours before the scheduled
meeting time so that arrangements can be made.
Please take notice that it is possible that additional members of the Council may attend this committee meeting, resulting in a majority or quorum of the Common Council. This may constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda.