MINUTES
GREEN BAY
HOUSING AUTHORITY
Thursday,
March 29, 2007
1424 Admiral
Court, Second Floor Reading Room
Green Bay,
WI 54303
10:30 a.m.
MEMBERS PRESENT: D.
Dolan-Wallace, Vice-Chair; A.
Nicholson; H. Genunzio
MEMBERS EXCUSED: W. Van Ess
MEMBERS ABSENT: W. VandeCastle
OTHERS PRESENT: K. Pamperin; A. Monday; A. May-Steffel; R.
Strong; D. Payne, B. Sergott
APPROVAL OF MINUTES:
A motion was made by A. Nicholson, seconded by H. Genunzio and carried to approve the minutes from the February 15, 2007, meeting of the Housing Authority of the City of Green Bay.
1. Authorization to create
and fill a Resident Casual Employee position at Mason Manor Retirement
Community, based on notification from NEW Curative that the Senior Aid position
will not be authorized for renewal under program regulations.
K.
Pamperin presented the item. He
indicated that the Senior Aide position has been at Mason Manor for the past
four years. Because of federal
regulations, the person now holding the federally funded position is not
eligible to continue as a Senior Aide. It is the staff recommendation that a
position now vacant for a Resident Casual Employee be filled with the person
that has been serving as the Senior Aide. He indicated the Resident Casual
Employee position would be paid $6.50 per hour and would work 20 hours per
week.
A.
Monday described the position’s duties.
She stated that using resident employees to assist with resident
services is strongly encouraged by HUD. By filling this Resident Casual
Employee position, we will be able to continue the high level of resident
services.
A motion was made by A. Nicholson, seconded by H. Genunzio and carried to authorize filling the Resident Casual Employee Position.
2. Authorization to increase additional utility charges for air conditioners and freezers to $4.00 per month on a 12-month basis.
K. Pamperin presented the
item. He stated the excess utility
charges at Mason Manor had not been increased in over ten years. A. Monday contacted Wisconsin Public Service
and the average monthly cost for use of a room air conditioner is approximately
$15.00 per month. With this increase,
at least a small portion of the cost would be recouped.
A
motion was made by A. Nicholson, seconded by H. Genunzio and carried to approve
the increase to $4.00 per month on a 12-month basis for excess utility charges
for air conditioners and freezers at Mason Manor
3. Adoption of Resolution No. 07-03,
Approving the Operating Budget for the Housing Authority of the City of Green
Bay for the 12-Month Period Ending June 30, 2008.
A. May-Steffel presented the
operating budget. She stated the budget anticipates moving to asset based
budgeting as required by the Department of Housing and Urban Development
After considerable discussion, a motion was made by
A. Nicholson, seconded by H. Genunzio and carried to adopt Resolution No. 07-03
approving the Housing Authority of the City of Green Bay Budget for the
12-Month Period Ending June 30, 2008, and certifications.
4. Adoption of Resolution No. 07-04, Approving the Working Conditions, Work Hours, and Compensation for Maintenance Employees of the City of Green Bay Working for the Housing Authority of the City of Green Bay.
K. Pamperin presented the resolution.
R. Strong stated there is a
correction to the resolution. It should
state that casual employees are paid $6.50 per hour.
A
motion was made by A. Nicholson, seconded by H. Genunzio and carried to approve
adoption of Resolution No. 07-40 with the correction to the hourly wage for the
casual employees.
5. Authorization to apply for FY 2007 ROSS Public Housing Family
Self-Sufficiency Coordinators Program for the Scattered Site Program and
authorization to execute Grant Administrative Agreement with Integrated
Community Services Inc. to administer the 2007 ROSS Public Housing Family
Self-Sufficiency Coordinators Program.
K.
Pamperin presented the item.
A.
Nicholson requested K. Pamperin give a detailed description of the
program.
K. Pamperin stated the Coordinator’s
responsibility is to work one on one with public housing families to establish
goals on how that family will take steps to improve family self sufficiency.
This process results in a plan which has measurable bench marks over a three to
five year period. As the family
succeeds in meeting these bench marks, it is often the case that their income
increases, which ordinarily in public housing means their rent increases to
remain at thirty percent of there adjusted gross income. Under the Family Self Sufficiency Program
any rent increase as a result of increased income resulting from the Family
Self Sufficiency efforts is allowed to be placed in escrow as a reward to be
used by the household to further meet the Family Self Sufficiency goals.
Some families might use the escrow for car repairs so they could continue to get to and from work, or tuition at a technical school or to obtain their GED. In the first five months, ten Scattered Site households have voluntarily enrolled and are working to put together their FSS Plans in the Scattered Site FSS Program. The Federal ROSS Family Self Sufficiency Grant covers the cost to employee an FSS Coordinator to facilitate the program. K Pamperin stated he has requested that the ICS employee that serves as the FSS Coordinator design annual home visits to reinforce GBHA public housing policies, city code compliance as well as the benefits of participating in the Family Self Sufficiency Program.
After
considerable discussion, a motion was made by H. Genunzio, seconded by D.
Dolan-Wallace and approved to authorize applying for the FY 2007 ROSS Public
Housing Family Self-Sufficiency Coordinator Grant for the Scattered Site
Program.
A.
Nicholson voted no.
6. Authorization for staff to attend WAHA NAHRO Conference in Lacrosse, WI, on April 22- 24.
K. Pamperin stated he would be attending the conference.
A. Nichols asked for a description of what the conference would entail.
K. Pamperin gave A. Nicholson the brochure for the conference. He stated he would also be serving as a presenter with the Milwaukee Housing Authority on home ownership opportunities.
K Pamperin stated he would be attending sessions on the new asset management, public housing conversion opportunities and financing mechanisms to leverage Capital Funds.
R. Strong stated this is very good training. He also stated if any Housing Authority Commissioners would like to attend to let him know.
A motion was made by A. Nicholson, seconded by H. Genunzio and carried to authorize staff to attend the WAHA NAHRO Conference in Lacrosse.
A motion was made by A. Nicholson, seconded by H. Genunzio and carried to approve the bills as presented.
A motion was made by A. Nicholson, seconded by H. Genunzio and carried to receive and place on file the financial statements.
A. Monday reported Mason Manor has six vacancies.
K. Pamperin reported Scattered Sites has six vacancies. He stated three are under constructions contracts.
K. Pamperin updated the Authority on the JR Maintenance complaint stating that he has asked JR Maintenance to turn in the required federal labor wage reports for JR Maintenance and his subcontractors that itemize the employees, dates and hours worked on the contract. He reported that JR Rome had not submitted an invoice to City Purchasing until January 28, 2007 for $3,201. He submitted several invoices by fax but not did turn in the required documentation. He was instructed what was needed before payment could be made several times verbally and in writing.
K. Pamperin stated that on March 9, he and City Purchaing Agent Linda Dupuis met with JR Rome and explained that 909 square feet of flooring was included in the project contract and J.R Rome completed preliminary work on two bathrooms, removing the existing vinyl tile and installing underlayment totaling 55 square feet or 16.5 percent of the total floor area to be replaced. He explained that the amount of work completed did not justify the invoice of $3,201 when the total bid for removal and replacement of 909 square feet of tile was $7,335.66. Of the $3,201 invoiced, $252.08 is for material and $215.00 is for subcontractor SC Johansen for electrical subcontractor work leaving $2733.92 for labor.
K. Pamperin stated if JR Rome did not understand that his bid which he was awarded and advised that his bid was 52 percent of the next lowest bidder was to remove and replace all of the 909 square feet of vinyl tile including the two baths, kitchen, foyer, hallways and four bedrooms, why would he have initiated taking the heat and cold air return registers from those rooms. J. Rome’s response is that he simply took the registers off, sanded and finished them as a courtesy.
K Pamperin reported he has not heard anything from Mansfield Morraine Ridge LLC regarding the over due bond fee payment.
There being no further business to come before the Authority, a motion was made by A. Nicholson, seconded by H. Genunzio and carried to adjourn the meeting at 11:30 A.M.