MINUTES
FINANCE COMMITTEE
MEMBERS
PRESENT: Chairman John VanderLeest,
Ald. Tony Theisen, and Ald. Tom Weber
MEMBERS EXCUSED: Ald. Steven Deneys
OTHERS PRESENT: Doug Daul, Chad Weininger, Chief Arts, Mark
Delaski, Chad Bastable, Chief Stauber, Linda Dupuis, and Others
1. Roll Call.
Chairman
John VanderLeest called the meeting to order at 5:32 p.m.; all members were
present except for Ald. Deneys, who was excused.
2. Approval of the Agenda.
A motion was made by Ald.
Weber and seconded by Ald. Theisen to approve the Agenda. Motion carried.
3. Approval of the minutes of the Finance
Committee meeting of May 8, 2007.
A motion was made by Ald. Theisen,
seconded by Ald. Weber and carried to approve the minutes of the Finance
Committee meeting of May 8, 2007.
4. Request by the Finance Director for
authorization to refund taxable GO Series 1999B and GO tax exempt Series 2000A
Bonds.
Finance
Director Doug Daul explained that the market changed since he made this
request, and savings no longer exist.
He raised the possibility of being given authorization in advance in
cases such as this, if certain parameters are met. He asked to bring the matter back as an agenda item for
discussion, suggesting as possible parameters a certain amount in dollar
savings or a specified percentage in present value savings. An initial resolution would be run through
Council, allowing him to take advantage of a favorable market when it presents.
A motion
was made by Ald. Weber to receive and place on file the by the Finance Director
for authorization to refund taxable GO Series 1999B and GO tax exempt Series
2000A Bonds, and to direct staff to pursue a recommendation on parameters for
savings. It was seconded by Ald.
Theisen and carried.
5. Request by the Police Chief for approval to
use insurance proceeds toward purchase of new replacement squad, with the
balance to come from Federal Asset Forfeiture Funds.
Chief Arts
explained that $18,822 in insurance proceeds was received for replacement of a
totaled squad car and the estimated cost of replacement is $21,300. He asked to use Federal Asset Forfeiture Funds
to cover the $2,478 difference as well as for permission to purchase the squad
car.
A motion
was made by Ald. Weber and seconded by Ald. Theisen to approve the request by
the Police Chief for approval to use insurance proceeds toward purchase of a
new replacement squad, with the balance to come from Federal Asset Forfeiture Funds. The motion carried.
6. Request by the Human Resources Manager to
transfer $125 from Contingency to cover the cost of a literature organizer.
Ald.
VanderLeest asked whether any other funds in that department’s budget may be
available for this purchase, but H.R. Manager Chad Bastable stated their
supplies budget had been cut over the last few years and said the
recommendation for this organizer came as a result of the lean office process
improvement project and would tremendously streamline the sorting process.
A motion
was made by Ald. Theisen and seconded by Ald. Weber to approve the request by
the Human Resources Manager to transfer $125 from Contingency to cover the cost
of a literature organizer.
Ald. Weber
asked if it was appropriate to take funds from Contingency for this purpose,
and Mr. Daul said it would be. He said
another avenue would be to approve the expenditure and allow Mr. Bastable to find
it in another line item in his budget.
In this way, funds would not be transferred at this time, and Mr.
Bastable would be authorized to overspend his office supply budget by
$125.
Ald.
Theisen amended his motion to approve the expenditure of $125 for a literature
organizer for the Human Resources Department.
It was seconded by Ald. Weber and carried.
7. Referral by the Protection & Welfare
Committee for a transfer from Contingency for costs of implementation of a web
enabling system for Municipal Court records.
IT
Director Mark Delaski said the estimates of $19,040 in one-time costs and
$7,400 in annual costs for a web-enabling system came from the vendor supplying
the software application for Municipal Court.
This search application would allow court records to be available on the
web. Mr. Delaski said IT is looking at
writing its own program, but that it would be more basic than what would be
provided by the vendor. Care must be
taken to filter out any juvenile records.
A motion
was made by Ald. Weber to refer this matter back to staff so they can research
options in-house. He asked to see a
comparison of what is being proposed through the Court system vs what the City
would write, as well as how easily the City could write and support it. Ald. VanderLeest said its purpose must be
considered and asked if the public would be made aware of this system and be
able to use it. He said he would look
for the low-cost option, but needed more background information. The motion was seconded by Ald. Theisen and
carried.
8. Report of the Purchasing Agent:
a. Facility repair
work at Fire Station #1 from Central Restoration, LLC for $13,148.
A motion
was made by Ald. Theisen, seconded by Ald. Weber and carried to approve:
a. Facility repair work at Fire Station #1 from
Central Restoration, LLC for $13,148.
b. Breathing apparatus for Fire Dept. from the
low acceptable vendor(s).
Ms. Dupuis
said this equipment was quoted three times, when various issues arose with the
first two requests. She recommended
going with the low vendor, Oshkosh Fire & Police, at $65,796.60. Mr. Daul said this equipment was in the Fire
Dept.’s request for the 2007 budget, but was taken out to be done as a Capital
Reserve request to be granted by the Mayor’s Office in Spring. The Capital Reserve requests have not yet
been brought forward, and a fund balance exists. He recommended making an earmark in the fund balance for this
appropriation because the Fire Dept. will not be able to make it up in its
budget. This move would authorize Chief
Stauber to run over budget by $65,796.60, reducing fund balance by that
amount.
A motion
was made by Ald. Weber, seconded by Ald. Theisen and carried to approve:
b: Breathing apparatus for the Fire Department
from Oshkosh Fire & Police for $65,796.60 and to earmark the general fund
by that amount.
9. Report of the Finance Director
a. Payroll Update
Mr. Daul said
the Payroll Supervisor on FMLA leave is expected to make a decision later this
month on whether or not to return to work.
First-round interviews of candidates for this full-time position have
been completed.
The
Finance Dept. used funding approved for Schenck to help with completion of the
CAFR, and an assistant who worked for one day.
A motion
was made by Ald. Theisen, seconded by Ald. Weber and carried to receive and
place on file:
a. Payroll Update
A motion
to adjourn was made by Ald. Weber, seconded by Ald. Weber, and carried. The meeting was adjourned at 5:56 p.m.
2007 CONTINGENCY FUND
$190,000.00
Any person wishing to
attend who, because of a disability, requires special accommodation should
contact the Mayor’s office at 448-3005 at least 24 hours before the scheduled
meeting time so that arrangements can be made.
Please take notice that it is possible that additional members of the Council may attend this committee meeting, resulting in a majority or quorum of the Common Council. This may constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda.