MINUTES
FINANCE COMMITTEE
MEMBERS
PRESENT: Chairman John VanderLeest,
Ald. Tony Theisen, Ald. Steven Deneys, and Ald. Tom Weber
MEMBERS EXCUSED: None
OTHERS PRESENT: Dawn Foeller, Allison Swanson, Linda
Dupuis, Chief Stauber, Mark Delaski, and Others
1. Roll Call.
Chairman
Ald. Tony Theisen called the meeting to order at 5:40 p.m.; all members were
present except Ald. John VanderLeest who arrived at 5:45 p.m.
2. Approval of the Agenda.
A motion was made by Ald.
Deneys and seconded by Ald. Weber to approve the Agenda as presented. Motion carried.
3. Approval of the minutes of the Finance
Committee meeting of July 10, 2007.
A motion was made by Ald. Weber,
seconded by Ald. Deneys and carried to approve the minutes of the Finance
Committee meeting of July 10, 2007.
4. Request by the City Comptroller to review
final year end for the City of Green Bay.
Comptroller
Dawn Foeller introduced Tom Karman from Schenck Business Solutions to discuss
the audit for the City of Green Bay.
Mr. Karman
stated that all of the information that needs to be included is included in the
report. Nothing was left out. The management letter states that everything
is in line except Workman’s Comp reflects a negative fund balance of $550,000.
Dawn
Foeller stated that there is an earmark in the general fund in the amount of
$100,000 and there is a plan to increase the levy as well to make up for the
difference. The main reason for the
difficult year was a death and an injury sustained by a police officer during a
search at a private home for the East HS incident.
Mr. Karman
also went on to state that there is a new accounting standard which will be put
in place for the next year. The city is
aware of the new standard that will go in effect for year end 2007. All of the year-end balances are correct as
well.
A motion
was made by Ald. Weber to receive and place on file the Comptroller’s final
year-end review for the City of Green Bay.
It was seconded by Ald. Deneys and carried.
5. Request by the City Attorney to submit the
quarterly report of the Claims Committee.
City
Attorney Allison Swanson stated that everything seems to be in line.
A motion
was made by Ald. Theisen, seconded by Ald. Deneys, and carried to receive and
place on file the quarterly report of the Claims Committee.
6. Request by the Finance Director to refund
the Series 1999E and 2000A bond issues.
Comptroller
Dawn Foeller explained that there will be a net present value savings of $86,135
or 2.8% of the interest expense value for the 1999E bonds and a net present
value savings of $78,154 or 2.1% for the 2000A bonds.
Claire
Peterchak from Baird provided an Issue Summary and stated 2% is a national
standard when looking at advance refunding of debt issues since an advance
refunding can only be done once on a bond issue. The advance refunding is a negotiated sale, which gives the City
more flexibility in completing the transaction.
A motion
was made by Ald. Theisen and seconded by Ald. Deneys to approve the request by
the Finance Director to refund the Series 1999E and 2000A bond issues. The motion carried.
7. Request by the Finance Director for a
parameters resolution to allow refinancing of debt issues.
Ms.
Peterchak from Baird stated that most companies use a 2% parameter in order for
municipalities to react quickly to major savings. This saves time because the large savings is time sensitive and
would not need to go to committee for approval.
A motion
was made by Ald. Weber and seconded by Ald. Theisen to allow staff to draft a
resolution allowing the Finance director a 2% parameter for refinancing of debt
issues and to bring that resolution back to the next finance committee meeting
to approve. The motion carried.
8. 2007 Budget Status Report.
Dawn
Foeller stated that everything is on track.
A motion
was made by Ald. Theisen, seconded by Ald. Deneys and carried to receive and
place on file the 2007 Budget Status Report.
9. Report of the Purchasing Agent:
a. “Letter of Intent” to order twelve squad
cars and one supervisor’s car for $275,920 from Ewald Automotive pending
Council approval of 2008 budget (2008 vehicles for 2006 pricing).
Purchasing
Agent Linda Dupuis stated that the last order was just received in March 2007. This request was made from the 2006 budget
surpluses designation, which will be taken up at the time of the 2008
budget. The vendor has agreed to allow
the City to utilize the 2006-pricing quote.
The Purchasing agent signed a letter of intent to purchase these
vehicles pending Council approval of the surplus. Should that approval not be obtained, the order will be
voided.
A motion
was made by Ald. Deneys and seconded by Ald. Theisen to approve a: “Letter of Intent” to order twelve squad
cars and one supervisor’s car for $275,920 from Ewald Automotive pending
Council approval of 2008 budget (2008 vehicles for 2006 pricing). Motion carried.
b. Fire truck corrosion repairs (pumper #461
and ladder #461) from Marion Body Works Inc. for $71,451.
Chief Jeff
Stauber stated that it is necessary to do the improvements on the ladder #461
truck now. If it is not approved to
repair the pumper #461 this year, next year it will need to have the body
replaced instead of repaired. Chief
Stauber is prepared to bring in an analysis of the cost and life of the pumper
if repairs are completed now versus waiting until next year. When a new utility box will be required
versus just repairing the corrosion now.
A motion
was made by Ald. Weber and seconded by Ald. Theisen to approve b: Fire truck corrosion repairs on ladder #461
from Marion Body Works Inc. for less than $41,533 and bring back an analysis of
the repair for pumper #461 to a special finance meeting on September 4, 2007. Motion carried.
c. Seven thermal imaging cameras for the Fire
Dept. from Environmental Safety Group for $62,950.
Chief Jeff
Stauber stated that the original request was for 9 thermal imaging
cameras. Georgia Pacific and Edison
Middle School each donated one thermal imaging camera to the fire
department. He also explained that the
camera allows fire fighters to see heat behind walls as well as bodies in a
smoke-filled room.
A motion
was made by Ald. Theisen and seconded by Ald. Deneys to approve seven thermal
imaging cameras for the Fire Dept. from Environmental Safety Group for
$62,950. Motion carried.
d. Three-year Microsoft Enterprise agreement
for a not-to-exceed figure of $435,163.
Mark
Delaski explained that Microsoft no longer supports the software currently used
by the City of Green Bay because it is out of date. The major benefits to entering into the agreement would be online
training, home access and technical training for our IT department. The reason that home access is important is
because it would be part of the pandemic emergency plan. It would allow employees to work from home
if necessary.
There
was a discussion about funding possibilities.
Staff has been preparing for this purchase by placing $116,223 into the
IT capital project budget over the last two years. The remaining City portion of $156,223 would need to be funded in
the 2008 – 2009 budget. The remaining
balance of the contract, $46,494, will be charged to the City’s enterprise
funds and housing authority.
A motion
was made by Ald. Weber, seconded by Ald. Theiesen and carried to approve
d: Three-year Microsoft Enterprise
agreement for a not-to-exceed figure of $435,163.
e. Computer equipment (26 units) for Police
from Insight, Inc. for $18,689.
Mark
Delaski stated that this is a request that is made every year to keep the
computers as up to date as possible.
The amount was budgeted in the 2007 budget.
A motion
was made by Ald. Weber, seconded by Ald. Theisen and carried to approve e:
Computer equipment (26 units) for Police from Insight, Inc. for $18,689.
f. Two servers from Hewlett Packard Company for
$24,826.
Mark
Delaski stated that these two virtualized systems would replace seven of our
current servers. The amount being
requested was budgeted for in 2007.
A motion
was made by Ald. Theisen, seconded by Ald. Deneys and carried to approve
f: Two servers from Hewlett Packard
Company for $24,826.
10. Report of Overtime.
Dawn
Foeller stated that the overtime is currently on budget.
A motion
was made by Ald. Weber, seconded by Ald. Deneys and carried to receive and
place on file the Report of Overtime.
A motion
to adjourn was made by Ald. Weber, seconded by Ald. Deneys, and carried. The meeting was adjourned at 6:45 p.m.
2007 CONTINGENCY FUND
$189,700.00
Any person wishing to
attend who, because of a disability, requires special accommodation should
contact the Mayor’s office at 448-3005 at least 24 hours before the scheduled
meeting time so that arrangements can be made.
Please take notice that it is possible that additional members of the Council may attend this committee meeting, resulting in a majority or quorum of the Common Council. This may constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda.