MINUTES
GREEN BAY HOUSING AUTHORITY
Tuesday,
August 21, 2007
1424 Admiral
Court, Second Floor Reading Room
Green Bay,
WI 54303
10:30 a.m.
MEMBERS PRESENT: W.
Van Ess, Chair; W. VandeCastle, H. Genunzio
MEMBERS EXCUSED: D. Dolan-Wallace, Vice-Chair
MEMBERS ABSENT: A. Nicholson
OTHERS PRESENT: K. Pamperin; A. Monday; A. May-Steffel; G.
Hedrick; D. Dewitt.
APPROVAL OF MINUTES:
A
motion was made by W. VandeCastle, seconded by H. Genunzio and carried to
approve the minutes from the Thursday,
May 17, 2007, meeting of the Housing Authority of the City of Green
Bay.
COMMUNICATIONS:
1.
Notification of
approval of the Capital Fund Program Grant Amendment Number 10 to the GBHA ACC
for Program Number WI 39 P074-501-06 in the amount of $20,519.00.
A
motion was made by W. VandeCastle, seconded by H. Genunzio and carried to
receive and place on the file.
2.
June 7, 2007
notification that the Green Bay Housing Authority’s Annual Plan Submission for
PHA Fiscal Year beginning July 1, 2007 is approved.
A
motion was made by W. VandeCastle, seconded by H. Genunzio and carried to
receive and place on file.
3.
Notification that HUD
REAC inspections are scheduled for Mason Manor and GBHA Scattered Sites on
November 26 and 27, 2007, respectively.
A motion was made by W. VandeCastle, seconded by H.
Genunzio and carried to receive and place on file.
4.
Notification of
street reconstruction on Dousman Street from Military Avenue to Platten Street.
A
motion was made by W. VandeCastle, seconded by H. Genunzio and carried to
receive and place on file.
K.
Pamperin informed the Authority that their had been a decrease of 2.87 percent
for the property insurance premium. He
also asked that the Authority take action on increasing the commercial
liability coverage from $1,000,000 To $2,000,000.
A
motion was made by W. VandeCastle, seconded by H. Genunzio and carried to
increase the commercial liability coverage to $2,000,000.
5.
Review and approval of year-end financials.
A. May-Steffel presented the item. She stated that the rents have increased by
$20,000. Interest income increased by
$36,000 from the projected budget. She reported the Authority experienced
increased income from the new Cingular Telecommunications Lease.
She reported Administrative Costs are under budget
and that operating expenses are $64,000 under budget.
After discussion, a motion was made by W.
VandeCastle, seconded by H. Genunzio and carried to approve the year-end
financials as presented.
6.
Review and approval of Public Housing Assessment System (PHAS) for FY
ending June 20, 2007.
A. May-Steffel reviewed the report with the Authority. She indicated the major change was in the unit turn over time. She stated that because of the increase in average unit turnover days, it is likely the Authority will not achieve “High Performer” status this year. She stated if we do not receive “Standard Performer” status, there would be more monitoring and reports required.
A motion was made by W. VandeCastle, seconded by H.
Genunzio and carried to approve the Public Housing Assessment System (PHAS) for
FY ending June 20, 2007 as presented.
7.
Review and approval
to write off year-end delinquent accounts as recommended.
K.
Pamperin presented the report. He
stated the delinquent account of Carolyn Vega-Rodriguez not be written off as
she is making payments.
A
motion was made by W. VandeCastle, seconded by H. Genunzio and carried to write
off the delinquent accounts of Jennifer Woodbury, Allison Tomashek and Veronica
Johnson and hold writing off the delinquent
account of Carolyn Vega-Rodriguez.
8.
Review and approval
of revised Mason Manor cleaning and damage charges.
A. Monday stated she prepared the list of charges after reviewing the average staff time required performing each task associated with unit preparation over the past six months. She stated the charges for damages had not been changed for ten years.
A
motion was made by W. VandeCastle, seconded by H. Genunzio and carried to
approve the cleaning and damages charges as presented.
9.
Authorization to
award Contract GBHA MM 06-01, The Mason Manor Pavement Repair and Emergency
Vehicle Access to Martell Construction, the low qualified bidder, with
alternate A, including color and stamping.
K.
Pamperin informed the Authority that Martell Construction was the low
bidder. He stated there were also two
alternatives to the base bid. Alternate
Bid #1 includes color-tinted concrete and stamping of the concrete and
Alternate Bid #2 includes color tinting only. He recommended going with the
Alternative Bid #1 to include color tinting and stamping. He indicated that the
contractor will reduce the cost of the tinting by $3,000 if we select a color
tint requiring a one pound mix per square yard.
A
motion was made by W. VandeCastle, seconded by H. Genunzio and carried to award
Contract GBHA MM 06-01 to Martell Construction including Alternate Bid # 1
utilizing a one pound mix tint at a cost of $34,500.
10.
Authorization to
award vinyl floor, kitchen cabinet, and lower bath vanity replacement at 1337
University Avenue to the low qualified bidder.
A motion was made by W. VandeCastle, seconded by H. Genunzio and carried to authorize awarding vinyl flooring, kitchen cabinet and lower bath vanity replacement at 1337 University Avenue to the low qualified bidders Home Interiors for flooring including Alternate A for $9,936.40 and cabinets and vanities to Tekulve Construction for $5,500.
11.
Authorization to
contract with Casterline and Associates PC for review of the Stop Loss
Submission Kit at a cost not to exceed $1,200.00.
A motion was made by W.
VandeCastle, seconded by H. Genunzio and carried to authorize awarding the
contract to Casterline and Associates PC, for
review of the Stop Loss Submission Kit at a cost not to exceed $1,200.00.
12.
Report and action on
contracting for technical assistance for developing various options available
to the Authority on the sale or transition of GBHA Scattered Sites.
K. Pamperin stated he had requested proposals from two firms, The Wisconsin Housing Partnership for Housing Developing, Inc. and Dimension Developments, both located in Madison.
He
stated the quote from The Housing Partnership for Housing Development, Inc. was
$7,500 not including travel costs. The
quote from Dimension Developments was for $10,000 including travel costs.
He
stated R. Strong and himself had negotiated with Dimension Development for a
price of $7,500 with the Authority paying for any additional travel cost with
the Authority controlling the travel required.
He stated both firms have unique and differing qualifications and
perspectives. He stated that taking all factors into consideration staff is
recommending Dimension Development.
Following
discussion of the merits of both firms, a motion was made by W. VandeCastle,
seconded by H. Genunzio and carried to authorize the Authority to contract with
Dimension Development.
13.
Report and
authorization to proceed with contracts for mold abatement and repairs
resulting from plumbing leaks in Apt. 112 and Apt. 617 at Mason Manor.
K. Pamperin reviewed the mold and mildew issues and expenses for the correcting contracts in regard to mold abatement and repairs resulting from plumbing leaks in Apt. 112 and Apt. 617 at Mason Manor.
A
motion was made by W. VandeCastle, seconded by H. Genunzio and carried to
authorize proceeding with the contract work necessary to abate the mold issues
presented.
14.
Report on lightning
strike damage on Mason Manor Security Cameras and authorization to seek design
proposals to replace and expand the system and replacement bids.
A
motion was made by W. VandeCastle, seconded by H. Genunzio and carried to
proceed with seeking proposals for replacement and expansion of the security
system at Mason Manor.
15.
Report and approval
of payment to JR Maintenance.
K. Pamperin reported that after consultation with the Law Department, it was recommended that a check be prepared and sent to JR Maintenance based on the estimated work performed by the contractor with the condition that cashing that check will constitute acceptance of full and final payment for all work performed on the purchase order contract. The check was sent and cashed and should constitute settlement with JR Maintenance.
A motion was made by W.
VandeCastle, seconded by H. Genunzio and carried
to approve final payment of
$1300 to JR Maintenance for Purchase
Order #102598.
A motion was made by W.
VandeCastle, seconded by H. Genunzio and carried to approve the bills as
presented.
G. Hetrick reported that
there are six vacancies in the Scattered Site properties.
There being no further
business to come before the Authority, a motion was made by W. VandeCastle,
seconded by H. Genunzio and carried to adjourn. The meeting was adjourned at 11:30