MINUTES

FINANCE COMMITTEE

Tuesday, September 25, 2007
City Hall, Room 604

5:30 P.M.

MEMBERS PRESENT: Vice Chairman Tony Theisen, Ald. Steven Deneys; Ald. Gary Kriescher

TARDY: Ald. John VanderLeest

MEMBERS EXCUSED: Ald. Weber

OTHERS PRESENT: Doug Daul, Rob Strong, Chief Stauber

1. Roll Call.

Vice Chairman Theisen called the meeting to order at 5:30 p.m. Ald. Weber was excused and Chairman VanderLeest was to arrive later. Ald. Kriescher was present to form a quorum.

2. Approval of the Agenda.

A motion was made by Ald. Deneys, seconded by Ald. Kriescher, and carried to approve the Agenda.

3. Approval of the minutes of the Finance Committee meeting of September 11, 2007.

A motion was made by Ald. Kriescher, seconded by Ald. Deneys and carried to approve the minutes of the Finance Committee meeting of September 11, 2007.

Item #6 was taken next, followed by Item #5.

4. Review and approval of general terms for naming rights donations for the CityDeck.

Planning Director Rob Strong explained that the CityDeck encompasses development along the east side of the waterfront in the downtown area. All necessary approvals for the project have been received, and construction is expected to begin in Spring of 2008. Funding will come from TIF revenue generated by the project, State and Federal governments, and private funding. Mr. Strong said the hope is to raise $3.5 Million in private funds, and his draft of general terms shows how $2.5 Million would come in the form of naming rights for the four major platforms. He asked for approval of this framework before going ahead with negotiations.

A motion was made by Ald. Kriescher to approve the general terms for naming rights donations for the CityDeck. It was seconded by Ald. Deneys and carried.

5. Request by the Mayor for the annual surplus designation to the Bay Beach renovation fund in the amount of $122,792.83.

Finance Director Doug Daul said the budget lists general fund revenue for Bay Beach as $774,000 and explained that the Mayor has pledged any revenue above that amount to go into the Park & Recreation fund for development of Bay Beach.

A motion was made by Ald. Deneys, seconded by Ald. Kriescher, and carried to approve the request by the Mayor for the annual surplus designation to the Bay Beach renovation fund in the amount of $122,792.83.

6. Report of the Purchasing Agent:

a. Upgrade to vehicle exhaust capture system at Fire Stations 1 and 7. Award to Hastings Air-Energy Control for $10,366.

Mr. Daul told the Committee that this was a sole source bid because Hastings Air is the only authorized vendor in the State to work on the Fire Department equipment. Funding is coming from the 2007 Spring bond issue.

A motion was made by Ald. Deneys, seconded by Ald. Kriescher, and carried to award the upgrade to vehicle exhaust capture system at Fire Stations 1 and 7 to Hastings Air Energy Control for $10,366.

7. Report of the Finance Director:

a. Discussion of October and November Committee/Council schedule.

Chairman VanderLeest arrived, and Ald. Kriescher was excused.

Various possibilities were discussed for the October and November Committee/Council meetings. It was decided to have Council meet on October 23^rd instead of the 16th, with committees to meet the last week of October. The County Board holds its regular meeting on Nov. 7, and its budget meetings on Nov. 12 and 13. Ald. VanderLeest suggested holding the Joint Finance/Personnel meeting on November 5^th or 6^th, but Mr. Daul was not certain the budget would be ready at that point. It was decided to hold the Joint Finance/Personnel meeting on Thursday, November 8^th, following the regular Finance and Personnel meetings. These meetings could start at 5 p.m. The only Council meeting for November would be held on Thursday, November 15. Committees could meet the last week of November, instead of Thanksgiving week.

Mr. Daul said he would affirm these dates with the Mayor’s Office.

A motion was made by Ald. Theisen, seconded by Ald. Deneys, and carried to receive and place on file discussion of October and November Committee/Council schedule.

A motion to adjourn was made by Ald. Deneys, seconded by Ald. Theisen, and carried. The meeting was adjourned at 5:55 p.m.

2007 CONTINGENCY FUND

$189,700.00

Any person wishing to attend who, because of a disability, requires special accommodation should contact the Mayor’s office at 448-3005 at least 24 hours before the scheduled meeting time so that arrangements can be made.

Please take notice that it is possible that additional members of the Council may attend this committee meeting, resulting in a majority or quorum of the Common Council. This may constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda.