MINUTES
FINANCE COMMITTEE
MEMBERS
PRESENT: Chairman John VanderLeest,
Vice Chairman Tony Theisen, Ald. Steven Deneys; Ald. Tom Weber
MEMBERS EXCUSED: None
OTHERS PRESENT: Doug Daul, Dawn Foeller, Linda Dupuis
1. Roll Call.
Chairman
VanderLeset called the meeting to order at 5:40 p.m. All members were present.
2. Approval of the Agenda.
A motion was made by Ald. Theisen, seconded by Ald. Deneys, and carried
to approve the agenda.
3. Approval of the minutes of the Finance
Committee meeting of September 25, 2007.
A motion was made by Ald. Deneys,
seconded by Ald. Weber and carried to approve the minutes of the Finance
Committee meeting of September 25, 2007.
4. Overtime Report.
Comptroller
Dawn Foeller reviewed the overtime report included in the Friday mail packet
and said that, in total, the City is running favorable to budget. Overtime costs will show seasonal shifts,
especially in the Dept. of Public Works.
She explained that the 26 pay periods per year form the basis for these
reports and that they are still working with 2006 rates.
A motion
was made by Ald. Deneys, seconded by Ald. Theisen and carried to receive and
place on file the Overtime Report.
5. Budget Status Report through September.
Ms.
Foeller said the City is running favorable on budget, about 71%, and that 72%
of all revenues budgeted for have been collected. Interest earnings are also favorable, and she expects that land
sales will be greater than expected this year.
Ms.
Foeller explained that she checks on status by department and said all
departments are watching their budgets very closely. Bay Beach is at 91% of its expenditure budget, but its season is
finished. There was a boost in revenue
from permits, although the budgeted amount was adjusted down in 2007.
A motion
was made by Ald. Theisen, seconded by Ald. Deneys, and carried to receive and
place on file the Budget Status report through September.
6. Report of the Purchasing Agent:
a. To award the purchase of one IBM server and
related software from Logicalis Integration Solutions for $18,404.
Purchasing
Agent Linda Dupuis asked to hold this request to be brought back at a later
time.
A motion
was made by Ald. Theisen, seconded by Ald. Deneys and carried to hold the award
of purchase of one IBM server and related software from Logicalis Integration
Solutions for $18,404.
b.
Approval to utilize the VALUE purchasing consortium bid for any budgeted
2008 vehicle purchases.
Purchasing
Agent Linda Dupuis requested that the Committee approve the use of the VALUE
purchasing consortium for 2008 budgeted vehicles, saying VALUE will be going
out to bid earlier this year, before the budget is finished. VALUE typically bids 50 or more vehicles at
a time, resulting in better discounts. If
the vehicles are not approved in the budget, the City is not obligated.
A motion
was made by Ald. Weber to approve the request to utilize the VALUE purchasing
consortium for any 2008 budgeted vehicle.
It was seconded by Ald. Deneys and carried.
A motion
to adjourn was made by Ald. Deneys, seconded by Ald. Theisen, and carried. The meeting was adjourned at 5:50 p.m.
2007 CONTINGENCY FUND
$189,700.00
Any person wishing to
attend who, because of a disability, requires special accommodation should
contact the Mayor’s office at 448-3005 at least 24 hours before the scheduled
meeting time so that arrangements can be made.
Please take notice that it is possible that additional members of the Council may attend this committee meeting, resulting in a majority or quorum of the Common Council. This may constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda.