MINUTES
FINANCE COMMITTEE
MEMBERS PRESENT: Ald. Anthony Theisen, Ald. Steven Deneys,
and Ald. Tom Weber
MEMBERS TARDY:
Chairman John VanderLeest
OTHERS PRESENT: Doug
Daul, Dawn Foeller, Allison Swanson, Mark Delaski, Don Phillips
1. Roll Call.
Vice Chairman Theisen called the
meeting to order at 5:30 p.m. All
members were present except for Ald. VanderLeest, who arrived later.
2. Approval of the Agenda.
A motion was
made by Ald. Weber, seconded by Ald. Deneys and carried to approve the Agenda.
3. Approval of the minutes of the Finance
Committee meeting of January 8, 2008.
A motion
was made by Ald. Deneys, seconded by Ald. Weber and carried to approve the
minutes of the Finance Committee meeting of January 8, 2008.
4. Request by the City Attorney to submit the
quarterly report of the Claims Committee.
City
Attorney Allison Swanson explained the committee’s report, and general
discussion following regarding pending claims.
Ald. Theisen brought up the issue of potholes in the road and claims
resulting from cars hitting them. Atty.
Swanson discussed the City’s responsibility in these situations.
A motion
was made by Ald. Weber, seconded by Ald. Deneys and carried to receive and
place on file the quarterly report of the Claims Committee.
5. Request by the Law Department to review and
approve the new agreement with Millennium Housing for their PILOT agreement.
Atty. Swanson
explained that there was an agreement previously with Millennium Housing, but
said they had stopped paying. At the
request of Comptroller Dawn Foeller,
Atty. Swanson contacted them again, and they have agreed to make a PILOT
payment in the amount of $25,000. This is a totally voluntary payment and staff
suggested that the Committee accept this agreement.
A motion
was made by Ald. Deneys, seconded by Ald. Weber and carried to approve the new
agreement with Millennium Housing for their PILOT agreement.
6. Update on the joint City/County fiber optic
project.
IT
Director Mark Delaski gave a Power Point presentation to the Committee on the
pending joint City/County fiber optic project.
The Council gave approval to spend $115,000 in 2007 with the plan that
the money for the entire project will be funded with the 2008 bond issue. Mr. Delaski went through the logistics and
the financial implications of the project.
A motion
was made by Ald. Theisen, seconded by Ald. Deneys and carried to receive and
place on file the update on the joint City/County fiber optic project.
7. Budget Status Report.
Comptroller Dawn
Foeller presented preliminary figures for the close of FY2007. She noted the pending items that still need
to be booked to complete the year.
Discussion ensued regarding the MEG payment from Brown County, and
Comptroller Foeller will research the status of these bills and report back.
A motion
was made by Ald. Deneys, seconded by Ald. Theisen and carried to receive and
place on file the Budget Status Report.
8. Overtime Report.
A motion
was made by Ald. Theisen, seconded by Ald. Deneys and carried to postpone
presentation of the Overtime Report until a later meeting.
9. Report of the Purchasing Agent:
a. Swimming pool water management agreement (4-year)
to Carrico Aquatic Resources, Inc. for est. $32,510 per year.
Purchasing
Agent Linda Dupuis presented the Committee with the details of the
agreement. It is less costly for the
City to contract out this work.
A motion
was made by Ald. Theisen, seconded by Ald. Deneys and carried to approve a.
Swimming pool water management agreement (4-year) to Carrico Aquatic Resources,
Inc. for est. $32,510 per year.
A motion
was made by Ald. Theisen, seconded by Ald. Weber and carried to approve b., c.,
and d:
b. One pickup truck for the Dept. of Parks,
Recreation and Forestry from Ewald Automotive for $20,447;
c. One mid-size car for the Dept. of Public
Works, Street Division from Ewald Automotive, Inc. for $18,347;
and
d. One pickup truck for the Dept. of Public
Works, Street Division from Holz Motors, Inc. for $22,563.
e. One 15-passenger van for the Fire Dept. from
Holz Motors, Inc. for $21,830.
Asst. Fire
Chief Don Phillips addressed the Committee regarding the reason for this
request. He said a van would allow more
personnel to travel to Oakfield to take advantage of free training provided by
the Dept. of Homeland Security, for instance, as well as prove useful in
transporting those being called in to fire scenes in emergency situations.
A motion
was made by Ald. Deneys, seconded by Ald. Weber and carried to approve d. one
15-passenger van for the Fire Dept. from Holz Motors, Inc. for $21,830.
10. Report of the Finance Director:
a. Report on donation to the Fire Dept.
A $2,000 donation for the Fire
Dept.’s Cooperative Foam Bank account was received from Marathon Petroleum Co.,
and a motion was made by Ald. Theisen, seconded by Ald. Weber, and carried to
accept the donation.
A motion
to adjourn was made by Ald. Deneys and seconded by Ald. Theisen. The motion carried, and the meeting
was adjourned at 6:20 p.m.
2008
CONTINGENCY FUND
$109,920
Any person wishing to
attend who, because of a disability, requires special accommodation should
contact the Mayor’s office at 448-3005 at least 24 hours before the scheduled
meeting time so that arrangements can be made.
Please take notice that it is possible that additional
members of the Council may attend this committee meeting, resulting in a
majority or quorum of the Common Council. This may constitute a meeting of the
Common Council for purposes of discussion and information gathering relative to
this agenda.