MINUTES
FINANCE COMMITTEE
MEMBERS
PRESENT: Chairman John VanderLeest,
Ald. Tony Theisen, Ald. Steven Deneys, and Ald. Tom Weber
MEMBERS EXCUSED: None
OTHERS PRESENT: Doug Daul, Linda Dupuis, and Others
1. Roll Call.
The
Finance Committee meeting was called to order at 5:33 p.m.; all members were
present.
2. Approval of the Agenda.
A motion was made by Ald.
Weber, seconded by Ald. Deneys, and carried to approve the Agenda.
3. Approval of the minutes of the Finance
Committee meeting of February 12, 2008.
A motion was made by Ald. Deneys,
seconded by Ald. Weber and carried to approve the minutes of the Finance
Committee meeting of February 12, 2008.
4. Request by Ald. Jeffreys to appropriate
funding (estimated at between $80,000 and $120,000) to demolish the collapsed
building at 910-916 N. Broadway.
Ald.
Jeffreys explained the situation to Committee and passed around pictures of the
site. The site has several dilapidated
buildings, and City staff has been looking at how to pay for the
demolition. Economic Development now
has a developer interested in the property, and with the potential for
increment the cost could be mitigated by creating a TIF of the three parcels.
A motion
was made by Ald. Deneys and seconded by Ald. Weber to refer to staff the
request by Ald. Jeffreys to appropriate funding (estimated at between $80,000
and $120, 000) to demolish the collapsed building at 910-916 N. Broadway. A vote was taken and the motion carried.
5. Request by the Finance Director to transfer
funds within the IT budget to allow for additional 3-month overhire period.
Finance
Director Doug Daul explained that the 2008 Budget contains funds for a
three-month overhire of a programmer.
The IT Director has requested a six-month overhire by reducing the hours
of our contract vendor and moving those funds to salary and fringe.
A motion
was made by Ald. Weber and seconded by Ald. Deneys to approve the request by
the Finance Director to transfer funds within the IT budget to allow for an
additional 3-month overhire period. The
motion carried.
6. Report of the Purchasing Agent:
a. Award razing & clearing the property at 412 Dousman Street to
low vendor Verheyen Construction, Inc. for $14,370.
Purchasing
Manager Linda Dupuis explained that this was the low bid and that the cost
would be charged to the landowner and placed on the tax roll if not paid.
A motion was
made by Ald. Theisen, seconded by Ald. Weber, and carried to approve a. Razing and clearing the property at 412
Dousman Street to low vendor Verheyen Construction, Inc. for $14,370.
7. Discussion of defibrillator (AED) purchase
for GB Fire Depatment.
Purchasing
Manager Linda Dupuis explained that the Fire Department will be purchasing
external defibrillators, and their preference is a vendor called
Medtronics. However, Mrs. Dupuis found
that the FDA has stopped Medtronics from shipping product except to Governments
with emergency services. Mrs. Dupuis
explained that we are taking some risk by bidding and accepting product from
this company. Mrs. Dupuis stated she
was here for guidance.
A motion
was made by Ald. Deneys and seconded by Ald. Theisen to allow Medtronics in the
bid and have EMTs do an equipment evaluation.
The motion carried.
8. Report by Comptroller of 2007 overtime.
Comptroller
Dawn Foeller explained the overtime report to the Committee and also some of
the preliminary end-of-year budget numbers.
She discussed how retirement payouts can hurt the operating budget.
A motion
was made by Ald. Weber, seconded by Ald. Deneys and carried to receive and
place on file the Comptroller’s report of 2007 overtime.
9. Report of the Finance Director:
a. Report of a donation to the Fire Department.
A motion
was made by Ald. Weber, seconded by Ald. Deneys and carried to receive and
place on file the report of a donation to the Fire Department.
b.
Discussion of potential tax refund from a DOR SS 70.43 correction.
Finance
Director Doug Daul explained to the Committee that the Dept. of Revenue has
changed the 2006 valuation of three parcels and one Personal Property account
that could result in substantial tax refunds.
No claim has been made to date, but Mr. Daul wanted the Committee to be
aware of the liability as the year progresses and there are other requests for
Contingency funds.
A motion
to adjourn was made by Ald. Weber, seconded by Ald. Deneys, and carried. The meeting was adjourned at 6:15 p.m.
2008 CONTINGENCY FUND
$109,930.00
Any person wishing to
attend who, because of a disability, requires special accommodation should
contact the Mayor’s office at 448-3005 at least 24 hours before the scheduled
meeting time so that arrangements can be made.
Please take notice that it is possible that additional members of the Council may attend this committee meeting, resulting in a majority or quorum of the Common Council. This may constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda.