MINUTES

GREEN BAY HOUSING AUTHORITY

Thursday, April 17, 2008

1424 Admiral Court, Second Floor Reading Room

Green Bay, Wisconsin 54303

10:30 a.m.

MEMBERS PRESENT: D. Dolan-Wallace, Vice-Chair; D. Piton; H. Genunzio

MEMBERS EXCUSED: W. Van Ess; W. Vande Castle

OTHERS PRESENT: R. Strong, K. Pamperin, A. Monday, G. Hetrick, Anne May-Steffel, N. Halvorsen, D. Dewitt

APPROVAL OF MINUTES:

A motion was made by D. Dolan-Wallace, seconded by H. Genunzio and carried to approve the minutes of the March 27, 2008, meeting of the Housing Authority of the City of Green Bay.

D. Piton abstained.

COMMUNICATIONS:

1. Public Hearing and Mason Manor Resident Advisory Safety Council comments on 2008 Agency Plan

K. Pamperin state he convened a Public Hearing and presented the comments received from the Mason Manor Resident Advisory Council. He asked the Authority if they had anything to add. He stated the resident comments would be submitted to HUD with the Annual Agency Plan.

The item was received and placed on file.

OLD BUSINESS:

2. Report from NeighborWorks Green Bay regarding progress toward meeting the June 30, 2008, due date for repayment of the $205,000 mortgage-loan with interest on 815 Chicago Street.

N. Halvorsen, Director of NeighborWorks Green Bay, distributed information regarding the progress on resolution of the development of 815 Chicago and the outstanding mortgage loan due to the Authority. He also distributed photos of the property.

He stated the Authority provided a mortgage loan in the amount of $400,000.to the Urban Partnership CDC of which $205,000 is outstanding debt on the former Armory building at 815 N Chicago. He stated this property was acquired along with four additional properties in the area. The two Narvarino Apartment Buildings, The

Allouez Mineral Water Bottling Plant and the NeighborWorks Home Ownership Center have all been successfully redeveloped and refinanced. The Armory building continues to be the remaining challenge.

N. Halvorsen stated there has been interest by Wade Micoley but like the others that considered the redevelopment of the building; he found the cost to redevelop the building into condominiums as to costly in relation to the market. He stated Mr. Micoley had a market analysis done and it stated the optimum market price per unit would be $130,000 per two-bedroom unit.

D. Dolan-Wallace asked if the $130,000 per unit was a current number.

N. Halvorsen answered yes.

D. Dolan-Wallace asked if it would be beneficial to have a third party prepare a market analysis.

N. Halvorsen stated Mr. Micoley was considering the original architectural design for condominium development. He stated the current housing market does not support the renovation cost needed to provide condominiums that will compete.

N Halvorsen stated he is also working with Deleers Construction to provide plans and cost estimates to repair the roof, windows and paint the exterior of the building to prevent further damage and make it acceptable in the community. He stated the building is temporarily being used for storage for Habitat for Humanity and others, including NeigborWorks’ architectural salvage.

He stated without current alternatives, he would be submitting a request to the Authority for an extension of the mortgage loan beyond June 30, 2008.

After further discussion, the item was received and placed on file.

A motion was made by H. Genunzio, seconded by D. Piton and carried to defer from the regular order of business and to take Item 3 last.

NEW BUSINESS:

4. Review and adoption of Policy on Protections for Victims of Domestic Violence (Violence Against Women Policy) (VAWA).

K. Pamperin stated the policy was presented at the last meeting. He stated it needs formal adoption to be included with the submittal of our Annual Agency Plan for 2008.

K. Pamperin also stated the Housing Authority staff would be working to find cooperative partners to coordinate the carrying out of the policy.

A motion was made by D. Piton, seconded by H. Genunzio and carried to adopt the GBHA Policy on Protections for Victims for Domestic Violence (VAWA).

5. Review and adoption of Utility Allowances for Scattered Sites.

K. Pamperin reviewed the utility allowances, as distributed to the Housing Authority members. He stated the Authority traditionally has adopted utility allowances for the Scattered Site properties that are adopted for the Brown County Section 8 Housing Choice Voucher Program. He stated the following are the proposed utility allowances based on natural gas heat, water, heating and cooking, and electricity. The Authority provides water and sewer utilities.

2 Bedroom - $122.00

3 Bedroom - $140.00

4 Bedroom - $158.00

A motion was made by D. Piton, seconded by H. Genunzio and carried to adopt the Utility Allowances for Scattered Sites as presented.

6. Report and authorization to proceed with bidding for the remodeling of the lower bath, replacement of kitchen and bath vanities, refinishing of hardwood floors, and replacement of vinyl floors at 886 Division Street.

K. Pamperin stated the tub surround in the second floor bathroom in this Scattered Site property was cracked and caused more damage due to water leakage.

He stated he stated he and T. Dennee have reviewed the site and T. Dennee is preparing specifications with various alternates to be bid through the City Purchasing Department. After bids are received, he will present the bids to the Authority to select the alternates for approval. He stated each category would be bid separately.

D. Piton asked who looked at the property.

K. Pamperin stated the Authority has an on going contract with NeigborWorks Green Bay for Tom Dennee, Construction Manager to provide inspection, consultation and specification preparation as needed on the Authority’s fifty Scattered Site units at forty-two properties. He stated T. Dennee is familiar with each of these properties having assisted with the initial design and construction management when they were acquired and rehabilitated in 1989-1990.

D. Dolan-Wallace asked how there was so much damage when the property is inspected quarterly.

K. Pamperin stated that is an issue, and that he would like to be informed of damaged properties and preventative maintenance issues after each quarterly inspection. In this case, we have linoleum that is separating at the seams, cabinets that have door hinge fasteners that are pulling out of the frames, and veneer that is chipped or separating from the cabinets. He stated most of the issues are more normal wear and tear that has occurred over the eighteen years these properties have been in service. He stated that our residents, often some of the hardest to house, are single parent families with many young children. At 886 Division Street, we have served seven different families over the eighteen years since the flooring, cabinets and fixtures have been in place.

D. Piton stated he would like to see photos of all the Scattered Site properties.

K Pamperin started he would like to provide him with a tour and review with the Authority’s programs and assets.

A motion was made by D. Piton, seconded by H. Genunzio to authorize the bidding of the work at 886 Division Street and that the bids be brought back to the Authority for final approval.

7. Authorization to proceed with contracting for removal and trimming of trees at Scattered Sites.

K. Pamperin stated he is asking for authorization for removal and trimming of trees at 886 Division Street. The property is vacant now.

He stated there would be other Scattered Sites that need tree trimming and removal work. He has made contact with the City Forester for both guidance and to determine if City Forestry crews could perform the work most of which is fairly minor.

A motion was made by D. Piton, seconded by H. Genunzio and carried to authorize staff to continue to seek possible services from the City Forestry Department and if that is not a possibility, to seek quotes from other contractors.

FINANCIAL REPORT AND BILLS:

A motion was made by H. Genunzio, seconded by D. Piton to approve payment of the bills.

The financial report was received and placed on file.

STAFF REPORT:

G. Hetrick reported that there is currently one vacancy, at 886 Division Street and two evictions in process for the Scattered Site properties.

A. Monday reported that Mason Manor has five vacancies and that all are going to be filled by June 1. She also stated that Mason Manor has had 36 vacancies since July 1, 2008.

3. Review and action on Subcommittee’s recommendation for selection and authorization to enter into a multi-year contract with a Contract Administrator for the Green Bay Housing Authority Scattered Site Public Housing Units.

The Authority may convene in closed session pursuant to 19.85 (1)(e), Wis. Stats., for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session. The Authority may, thereafter, reconvene in open session pursuant to 19.85 (2), Wis. Stats., to report any actions taken during closed session and to consider all other matters on the agenda.

A motion was made by H. Genunzio and seconded by D. Piton to enter into Closed Session.

A roll call was taken with H. Genunzio, D. Piton, and D. Dolan-Wallace voting aye.

Following discussion in closed session a motion was made by D. Piton, seconded by H. Genunzio and carried to return to the regular order of business.

A motion was made by D. Piton, seconded by H. Genunzio and carried that staff proceed from the action directed in the Closed Session.

There being no further business to come before the Authority, a motion was made by D. Piton, seconded by H. Genunzio and carried to adjourn. The meeting adjourned at 12:55 PM