MINUTES
FINANCE COMMITTEE
MEMBERS
PRESENT: Chairman John VanderLeest,
Ald. Tony Theisen, and Ald. Tom Weber
MEMBERS EXCUSED: Ald. Steven Deneys
OTHERS PRESENT: Doug Daul, Dawn Foeller, Mark Delaski
1. Roll Call.
The
Finance Committee meeting was called to order at 5:30 p.m.; all members were
present except for Ald. Deneys, who was excused.
2. Approval of the Agenda.
A motion was made by Ald. Weber, seconded by Ald. Theisen, and carried to
approve the Agenda.
3. Approval of the minutes of the Finance
Committee meeting of April 8, 2008.
A motion was made by Ald. Theisen,
seconded by Ald. Weber, and carried to approve the minutes of the Finance
Committee meeting of April 8, 2008.
4. Election of Officers.
A motion
was made by Ald. Theisen to nominate John VanderLeest as Chairman of the
Finance Committee. The motion carried.
A motion
was made by Ald. Weber to nominate Tony Theisen as Vice Chairman of the Finance
Committee. The motion carried.
5. Request of the Comptroller to transfer
$50,000 from Salaries (101-40-400-000-50001) to Contractual Services
(101-40-400-000-53001) to cover the cost of the interim Fire Chief through a
contract with RW Management Inc.
Comptroller
Dawn Foeller explained the need to transfer the funds within the budget to
cover the cost of the contract for an interim Chief.
A motion
was made by Ald. Theisen, seconded by Ald. Weber, and carried to approve the
request of the Comptroller to transfer $50,000 from Salaries
(101-40-400-000-50001) to Contractual Services (101-40-400-000-53001) to cover
the cost of the interim Fire Chief through a contract with RW Management
Inc.
6. Report of the Purchasing Agent:
a. Caulking project for Colburn Pool to the low, responsive vendor
for a price not to exceed $20,000.
Purchasing
Agent Linda Dupuis explained that the bids are not currently in, but the
request is not to exceed $20,000 and the final numbers will be in before the
next Council meeting.
A motion was
made by Ald. Theisen, seconded by Ald. Weber, and carried to approve a. Caulking project for Colburn Pool to the
low, responsive vendor for a price not to exceed $20,000.
b. Fourteen Police Motorola radios from Baycom
for $38,454.
Mrs.
Dupuis publicly bid by Western States contract, which is the best pricing we
can obtain.
A motion
was made by Ald. Weber, seconded by Ald. Theisen and carried to approve b.
Fourteen Police Motorola radios from Baycom for $38,454.
c. Computers (30) from Insight for $21,735.
IT
Director Mark Delaski explained that the City is on a four-year replacement
program. The City donates our old
computers.
A motion
was made by Ald. Weber, seconded by Ald. Theisen and carried to approve c: Computers (30) from Insight for $21,735.
d. Asphalt cold patch (150 tons) from Scott
Construction, Inc. for $10,950.
A motion
was made by Ald. Theisen, seconded by Ald. Weber and carried to approve d: Asphalt cold patch (150 tons) from Scott
Construction, Inc. for $10,950.
e. Request authorization to sell any surplus
mall items that are designated as saleable by the Dept. of Public Works, and to
use a liquidator company, if cost effective.
Mrs.
Dupuis explained that DPW is salvaging all saleable items in the mall, and she
requested authority to sell any property that becomes available.
A motion
was made by Ald. Weber and seconded by Ald. Theisen to approve authorization to
sell any surplus mall items that are designated as saleable by the Dept. of
Public Works, and to use a liquidator company, if cost effective. Motion carried.
7. Budget Status Report
Comptroller
Foeller reviewed the first quarter Budget Variance report and pointed out the
significant outlayers. Interest revenue
and land sales are down in 2008. Discussion
ensued regarding the City investment portfolio and room tax revenue.
A motion
was made by Ald. Theisen and seconded by Ald. Weber to receive and place on
file the Budget Status Report. Motion
carried.
8. Report on Overtime.
Comptroller
Foeller noted that the only significant item regarding overtime is the DPW
Operations budget, and said that is all attributable to snow plowing
operations.
A motion
was made by Ald. Weber, seconded by Ald. Theisen, and carried to receive and
place on file the Report on Overtime.
9. Report of the Finance Director:
a. Explanation of ERP and Levy limits.
Finance
Director Doug Daul explained the difference between the levy limit and
ERP. He said that the 2009 levy limit
is set at $953,158, but that ERP will not be calculated until 11/1/08. Mr. Daul then discussed the implications of
both programs on the 2009 budget.
A motion
was made by Ald. Theisen, seconded by Ald. Weber and carried to receive and
place on file the explanation of ERP and Levy limits.
b. Update
on joint City/County fiber optic project.
Dan
Becker, Multi Media Communications & Engineering, and IT Director Mark
Delaski updated the Committee on the current contract and two new options for
fiber optics. MC&E is the
engineering consultant for the project and will act as the project
manager. Mr. Delaski pointed out that
we have only this one chance to lay fiber at this price because doing it
jointly with Brown County cuts our costs in half. Mr. Daul stated that he will request final approval to bond for
this project at the next Finance meeting.
Contracts will need to be signed by the end of May to commence the work,
but bonds will not be issued until June.
The Committee gave its initial approval for the project and instructed
Mr. Daul to bring to the next meeting more specifics on the financing.
A motion
was made by Ald. Theisen, seconded by Ald. Weber, and carried to give initial
approval to the project and to instruct Mr. Daul to bring more specifics on
financing to the next meeting.
A motion
to adjourn was made by Ald. Theisen, seconded by Ald. Weber, and carried. The meeting was adjourned at 7:00p.m.
2008 CONTINGENCY FUND
$109,930.00
Any person wishing to
attend who, because of a disability, requires special accommodation should contact
the Mayor’s office at 448-3005 at least 24 hours before the scheduled meeting
time so that arrangements can be made.
Please take notice that it is possible that additional members of the Council may attend this committee meeting, resulting in a majority or quorum of the Common Council. This may constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda.