MINUTES
FINANCE COMMITTEE
MEMBERS
PRESENT: Chairman John VanderLeest,
Ald. Tony Theisen, Ald. Steven Deneys, and Ald. Tom Weber
MEMBERS EXCUSED: None
OTHERS PRESENT: Doug Daul, Dawn Foeller, Mark Delaski,
Linda Dupuis, County Treasurer Kerry Blaney
1. Roll Call.
The
Finance Committee meeting was called to order at 5:30 p.m.; all members were
present.
2. Approval of the Agenda.
A motion was made by Ald. Weber,
seconded by Ald. Deneys, and carried to approve the Agenda.
3. Approval of the minutes of the Finance
Committee meeting of April 22, 2008.
A motion was made by Ald. Deneys,
seconded by Ald. Weber and carried to approve the minutes of the Finance
Committee meeting of April 22, 2008.
4. Request of the Treasurer to renew the
agreement with Brown County to collect taxes on behalf of the City of Green
Bay. This agreement will cover tax
years 2008 and 2009.
Treasurer
Dawn Foeller presented a contract renewal with Brown County for tax collection
for the 2008 and 2009 tax years. County
Treasurer Blaney was in attendance, and a discussion was held that this
arrangement has been a success for both parties.
A motion
was made by Ald. Weber and seconded by Ald. Deneys to approve the request of
the Treasurer to renew the agreement with Brown County to collect taxes on
behalf of the City of Green Bay for tax years 2008 and 2009. The motion carried.
5. Request for approval to draft a letter to
the Wisconsin Dept. of Administration asking to continue to receive the
distribution of the lottery tax credit and the school tax credit.
Treasurer
Foeller discussed the ramifications of ACT 190 and stated that she needs
authorization by Council to send a letter to the Department of Revenue
requesting that the State disbursements be sent directly to the City. Holding these disbursements for a short
period of time generates more than $10,000 annually for the City.
A motion
was made by Ald. Deneys to approve the request to draft a letter to the
Wisconsin Dept. of Administration asking to continue to receive the
distribution of the lottery tax credit and the school tax credit. The motion was seconded by Ald. Theisen and
carried.
6. Request by Ald. VanderLeest to establish
guidelines that ensure a competitive process for all City purchases and award
of contracts whenever possible.
Ald.
VanderLeest read a draft proposal for addressing single source or multi-phase
projects. Purchasing Manager Linda
Dupuis explained that the City does much of this already. Ald. VanderLeest mentioned that the
Honeywell contract was reduced once competition was introduced. A long conversation ensued about written
City policies and procedures.
A motion
was made by Ald. VanderLeest and seconded by Ald. Weber that the request by
Ald. VanderLeest to establish guidelines that ensure a competitive process for
all City purchases and award of contracts be referred to staff for development
of a policy and establishment of a monetary threshold. The motion carried.
7. Request by the Finance Director to approve
bonding for the joint City/County fiber optic project.
Finance
Director Daul presented a new cost recovery projection noting that this purpose
must be repaid in 10 years and presented a pro forma showing the payback. IT Director Mark Delaski gave the Committee
assurances that this is a correct long-term investment for the City.
A motion
was made by Ald. Theisen, seconded by Ald. Deneys, and carried to approve the
request by the Finance Director to bond $1,310,000 for the joint City/County
fiber optic project.
8. Report of the Purchasing Agent:
a. Award of Bay Beach one-year meat contract to Melotte Distribution
for $13,781.
A motion
was made by Ald. Weber, seconded by Ald. Deneys, and carried to approve a. Award of Bay Beach one-year meat contract to
Melotte Distribution for $13,781.
b. Street snow plow with wing for Public Works
from Monroe Truck Equipment for $20,344.
Mrs.
Dupuis noted that she bid steel and an alternate called a “poly” plow. The poly-plow is recommended by DPW staff
for quality and performance.
A motion
was made by Ald. Theisen, seconded by Ald.Weber and carried to approve b.
Street snow plow with wing for Public Works from Monroe Truck Equipment for
$20,344.
c. Two snow plows, reversible, for Public Works
from Monroe Truck Equipment for $18,738.
A motion
was made by Ald. Deneys, seconded by Ald. Weber and carried to approve c. Two snow plows, reversible, for Public Works
from Monroe Truck Equipment for $18,738.
d. Official Newspaper designation for 2008-2009
to Gannett Wisconsin Newspapers, DBA:
Green Bay Press-Gazette.
Finance
Director Doug Daul presented the Gannet bid and noted the bid is a 33% cost
increase over last year; however, the bid is still only 56% of what the
Press-Gazette can legally charge per Statute.
A motion
was made by Ald. VanderLeest to approve d.
The contract with Gannett Wisconsin Newspapers, DBA: Green Bay Press-Gazette
and to forward the previous resolution regarding official newspaper designation
to the State of Wisconsin. It was
seconded by Ald. Weber and carried.
e. Approval to modify the current City Hall
cellular tower lease agreement contract.
The Committee may convene in closed session pursuant to
Sections 19.85(1)(e), Wis. Stats., for purposes of deliberating or negotiating
the sale or lease of public properties, investing of public funds as necessary
for competitive or bargaining reasons.
The Committee may thereafter reconvene in open session pursuant to
Section 19.85(2), Wis. Stats., to report the results of the closed session and
consider the balance of the agenda.
A motion
was made by Ald. Weber to go into closed session pursuant to Sections
19.85(1)(e), Wis. Stats., for purposes of deliberating or negotiating the sale
or lease of public properties, investing of public funds as necessary for
competitive or bargaining reasons. The
Committee may thereafter reconvene in open session pursuant to Section
19.85(2), Wis. Stats., to report the results of the closed session and consider
the balance of the agenda. It was
seconded by Ald. Deneys.
Roll call
was taken, with all voting “aye.” The
motion carried.
Closed
Session followed.
The
Committee reconvened in open session to make the following motion.
A motion
was made by Ald. VanderLeest, seconded by Ald. Weber and carried to approve
e. Proposed amended cellular tower
lease agreement by Black Dot contingent upon obtaining a 60-month rent guarantee.
9. Report of the Finance Director:
a. Request by AT&T for a cable franchise license in the City of
Green Bay.
Mr. Daul
explained the new cable franchising law and the fact that AT&T is
requesting a franchise from the State to operate in Green Bay. Franchise licenses are now granted by the
State Dept. of Administration. Staff
will soon meet with AT&T regarding implementation. Mr. Daul just wanted to notify the Council
at this time. He will keep the
Committee abreast of developments.
A motion
was made by Ald. Deneys, seconded by Ald. Theisen and carried to receive and
place on file the request by AT&T for a cable franchise license in the City
of Green Bay.
A motion
to adjourn was made by Ald. Deneys, seconded by Ald. Theisen, and carried. The meeting was adjourned at 7:10 p.m.
Ald. VanderLeest cancelled the
second Finance meeting for the months of May through August.
2008 CONTINGENCY FUND
$109,930.00
Any person wishing to
attend who, because of a disability, requires special accommodation should
contact the Mayor’s office at 448-3005 at least 24 hours before the scheduled
meeting time so that arrangements can be made.
Please take notice that it is possible that additional members of the Council may attend this committee meeting, resulting in a majority or quorum of the Common Council. This may constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda.