MINUTES
FINANCE COMMITTEE
MEMBERS
PRESENT: Ald. Tony Theisen,
Ald. Steven Deneys, and Ald. Tom Weber;
MEMBERS TARDY: Ald. VanderLeest
OTHERS PRESENT: Doug Daul, Dawn Foeller, Allison Swanson,
Bill Landvatter, Linda Dupuis
1. Roll Call.
The
Finance Committee meeting was called to order at 5:30 p.m.; all members were
present except for Ald. VanderLeest, who arrived
shortly therafter.
2. Approval of the Agenda.
A motion was
made by Ald.Deneys, seconded by Ald. Weber, and
carried to approve the Agenda.
3. Approval of the minutes of the Finance
Committee meeting of May 13, 2008.
A motion was made
by Ald. Weber, seconded by Ald. Deneys and carried to
approve the minutes of the Finance Committee meeting of May 13, 2008.
4. Request by Ald. VanderLeest
for the City Attorney to update the Committee on the current service agreement
with the Oneida Nation.
A motion was made by Ald.
Weber and seconded by Ald. Theisen to convene in
closed session pursuant to Sections 19.85(1)(e), Wis. Stats.,
for purposes of deliberating or negotiating the sale of public properties, investing of public funds or conducting
other specified public business as necessary for competitive or bargaining
reasons. The Committee may thereafter
reconvene in open session pursuant to Section 19.85(2), Wis. Stats., to report
the results of the closed session and consider the balance of the agenda. Ald. Weber, Ald. Deneys,
Ald. Theisen, and Ald. VanderLeest
all voted “Aye”.
Closed Session followed.
A motion was made by Ald. Deneys and seconded by Ald. Theisen
to receive and place on file the City Attorney’s update on the current service
agreement with the Oneida Nation. The
motion carried.
5. Report of the Purchasing Agent:
a. Additional
year for cell phone contract extension with Cellcom.
Purchasing Manager Linda
Dupuis explained the history of the cell phone contract and the pricing we
currently have. She noted that our
contract is less than the State contract and explained that the City has one
bucket of minutes that is shared by all departments. Ms. Dupuis feels this is one of the best
contracts in the State. Cellcom is offering us additional savings in exchange for
extending the contract for three years.
A motion was made by Ald.
Weber to extend the Cellcom cell phone contract for
three years. It was seconded by Ald. Deneys and carried.
b. Update
on City Hall elevators.
Mrs. Dupuis informed the
Committee of the work that has been done diagnosing the status of the
elevators. They are 50 years old and are
experiencing various problems and outages, however, we have had them inspected
and they are safe. The reason for this
agenda item is to advise the Committee in advance of the need to replace the
elevators over the next three to five years.
The cost per elevator will be around $250,000, for a total expense in
the area of $500,000.
A motion was made by Ald. Theisen, seconded by Ald. Deneys
and carried to receive and place on file b. Update on City Hall elevators.
6. Request by Mayor Schmitt to approve the 2008
bond issue.
Finance Director Doug Daul
presented the Mayor’s 2008 bonding request.
Chairman VanderLeest went through the requests
by line, and Parks Director Bill Landvatter answered questions regarding the
Parks requests. Attorney Allison Swanson
answered questions regarding the timing of borrowing for the Younkers
judgment. Ald. VanderLeest
requested that closed session language be placed on the Council agenda for this
item.
A motion was made by Ald.
Weber to approve the 2008 bond issue.
The motion was seconded by Ald. Theisen and
carried.
7. Request by the Comptroller to review the 2007
year-end accounting.
Comptroller Dawn Foeller
presented end-of-the-year results in detail by expenditures, then by revenue. She pointed out major variations to
budget.
A motion was made by Ald. Deneys and seconded by Ald. Theisen
to approve the 2007 year-end accounting report and transfers. The motion carried.
8. Request by the Mayor for approval of
Carryover Requests and year-end designations.
Comptroller Foeller
presented two reports. The first report
listed the carryover requests from all departments and the items approved by
the Mayor. Then she presented the year-end
balance sheet with designations.
A motion was made by Ald.
Weber to adopt the report with the addition of allowing the use of 2008 fund
balance for the acquisition of the Automatic External Defibrillators being
considered in the Personnel meeting that is to follow. Ald. Theisen
seconded the motion, and it carried.
A motion was made by Ald.
Weber to approve the Carryover Requests and year-end designations as
amended. It was seconded by Ald. Deneys and carried.
9. Request by the Mayor for a change in appropriation within the
2008 IT budget for $3,000.
Comptroller Foeller noted
this item was cut from the carryover requests and the Mayor allowed a change in
the 2008 budget to fund this request.
A motion was made by Ald.
Weber, seconded by Ald. Theisen and carried to approve
a change in appropriation within the 2008 IT budget for $3,000.
A motion to adjourn was made
by Ald. Deneys, seconded by Ald. Weber, and
carried. The meeting was adjourned at
7:40 p.m.
Ald. VanderLeest
noted that the Finance Committee will not meet again in June. The next meeting date will be July 8, 2008.
2008
CONTINGENCY FUND
$109,930.00
Any
person wishing to attend who, because of a disability, requires special
accommodation should contact the Mayor’s office at 448-3005 at least 24 hours
before the scheduled meeting time so that arrangements can be made.
Please take notice that it is possible that additional members of the Council may attend this committee meeting, resulting in a majority or quorum of the Common Council. This may constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda.