MINUTES
FINANCE COMMITTEE
MEMBERS
PRESENT: Ald. Tony Theisen,
Ald. Steven Deneys, and Ald. Tom Weber
MEMBERS
EXCUSED: Ald. VanderLeest
OTHERS PRESENT: Doug Daul, Dawn Foeller
1. Roll Call.
The
Finance Committee meeting was called to order at 5:30 p.m.; all were present,
except for Ald. VanderLeest, who was excused.
2. Approval of the Agenda.
A motion was
made by Ald. Deneys, seconded by Ald. Weber, and
carried to approve the Agenda.
3. Approval of the minutes of the Finance
Committee meeting of June 10, 2008.
A motion was made
by Ald. Deneys, seconded by Ald. Weber and carried to
approve the minutes of the Finance Committee meeting of June 10, 2008.
4. Request by the City Attorney
to submit the quarterly report of the Claims Committee.
Comptroller Dawn Foeller
presented the quarterly report for the City Attorney.
A motion was made by Ald. Deneys and seconded by Ald. Weber to receive and place on
file the quarterly report. The motion
carried.
5. Request by the Safety Manager for $4,000.08
in Contingency funds for 6 emergency evacuation stair chairs for City Hall to
comply with ADA requirements and presentation of competitive quote summary.
Risk Manager Ben Rank
explained that the chairs are part of an Americans with Disabilities Act (ADA)
agreement with the Dept. of Justice. The
chairs are used in emergencies to transport people needing assistance out of
the building. This item is overdue. Mr. Rank hopes to train about 25 people to be
assistants for this purpose. Fire Chief
Roemer stated that this device is probably the only one that the DOJ will
approve.
A motion was made by Ald. Deneys and seconded by Ald. Weber to transfer $4,000.08
from Contingency funds for the purchase of 6 emergency evacuation stair chairs
for City Hall to comply with ADA requirements.
The motion carried.
6. Request by the Safety Manager for $1,502.40
for emergency alert software for City Hall.
Mr.
Rank stated that he has been working on this project for about a year. We currently don’t have the ability to alert
all floors of City Hall of an emergency outside of fire. This software will take over control of local
PCs and provide notice of an emergency for such things as violent people or a
weapon in the building.
A motion was made by Ald.
Weber and seconded by Ald. Deneys to approve the use
of $1,502.40 for emergency alert software for City Hall as requested by the
Safety Manager. The motion carried.
7. Request by the Assessor to cancel certain
personal property taxes.
Finance
Director Daul presented the list of cancellations of Personal Property taxes
from the Assessor. Ald. Deneys questioned whether or not El Rodeo was in business
on 1/1/08. Mr. Daul reported that he had
spoken to the City Assessor and was assured that all presented accounts were
out of business on 1/1/08.
A motion was made by Ald.
Weber and seconded by Ald. Deneys to approve the
request by the Assessor to cancel certain personal property taxes. The motion carried.
8. Request by the Fire Chief for a change in
appropriations for the purchase of two command vehicles.
Fire
Chief Roemer reported that the previous Chief sent two vehicles to auction and
gave the command vehicle to the fire inspectors. The Department now is without a command
vehicle for the Chief and Assistant Chief.
Chief Roemer would pay for the vehicles through salary savings in his
operating budget.
A motion was made by Ald.
Weber and seconded by Ald. Deneys to move $50,000 to
the 211 Fund for the purchase of two command vehicles. The motion carried.
9. Report of the Purchasing Agent:
a. Computer
purchase of $22,050 from Insight.
Mr. Daul noted that the
money is in the budget in the 421 Fund.
He did ask for a motion to allow the IT Director to purchase the
computers under the State desktop contract.
A motion was made by Ald.
Weber and seconded by Ald. Deneys to approve the
computer purchase of $22,050 under the State contract. The motion carried.
b. Purchase
of two SUV’s from the low, responsive vendor for a price not to exceed $20,000
each; $40,000 total.
A motion was made by Ald.
Weber, seconded by Ald. Deneys and carried to approve
the purchase of two SUV’s from the low, responsive vendor for a price not to
exceed $50,000 for the two vehicles.
A motion to adjourn was made
by Ald. Weber, seconded by Ald. Deneys and carried.
The meeting was adjourned at
6:10 p.m.
2008
CONTINGENCY FUND
$104,427.52
Any
person wishing to attend who, because of a disability, requires special accommodation
should contact the Mayor’s office at 448-3005 at least 24 hours before the
scheduled meeting time so that arrangements can be made.
Please take notice that it is possible that additional members of the Council may attend this committee meeting, resulting in a majority or quorum of the Common Council. This may constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda.