MINUTES
SPECIAL MEETING
FINANCE COMMITTEE
MEMBERS
PRESENT: Ald. Tony Theisen,
Ald. Steven Deneys; and Ald. Tom Weber; Ald. VanderLeest arrived shortly thereafter.
MEMBERS EXCUSED:
None
OTHERS PRESENT: Doug Daul & Linda Dupuis
1. Roll Call.
Roll
Call was taken by Vice Chairman Theisen; all were
present except for Chairman VanderLeest, who arrived
shortly thereafter.
2. Request of the Purchasing Agent to award a 48
month, city-wide copier contract to Advantage Office Solutions for an estimated
$41,416 per year.
Purchasing Manager Linda Dupuis explained that the
copier contract will hold our copier costs flat for a second four-year
contract. The City will have kept copier
costs at $.01 per copy including machine rental, 3-hour repair service, and
toner for eight straight years.
Mrs. Dupuis explained the due diligence that she and
staff went through for this contract.
The contract was publicly bid and the current vendor was the low bidder
and won the contract again.
A motion was made by Ald. Theisen
and seconded by Ald. Deneys to approve the request of
the Purchasing Agent to award a 48 month, city-wide copier contract to
Advantage Office Solutions for an estimated $41,416 per year. A vote was taken and the motion carried.
A motion to adjourn was made
by Ald. Deneys, seconded by Ald. Weber, and
carried. The meeting was adjourned at
6:45 p.m.
The next meeting of the Finance Committee will be
held on Tuesday, August 26.
2007
CONTINGENCY FUND
$104,427.52
Any
person wishing to attend who, because of a disability, requires special
accommodation should contact the Mayor’s office at 448-3005 at least 24 hours
before the scheduled meeting time so that arrangements can be made.
Please take notice that it is possible that additional members of the Council may attend this committee meeting, resulting in a majority or quorum of the Common Council. This may constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda.