MINUTES

FINANCE COMMITTEE

Tuesday, October 28, 2008

City Hall, Room 604

6:30 p.m.

MEMBERS PRESENT: Chairman John VanderLeest, Vice Chairman Tony Theisen, Tom Weber, and Steven Deneys

MEMBERS EXCUSED: None

OTHERS PRESENT: Doug Daul, Tony Wachewicz, Chief Arts

1. Roll Call.

Roll Call was taken, and all were present.

2. Approval of the Agenda.

A motion was made by Ald. Deneys, seconded by Ald. Theisen, and carried to approve the Agenda.

3. Approval of the minutes of the Finance Committee meeting of October 14, 2008.

A motion was made by Ald. Theisen, seconded by Ald. Weber, and carried to approve the minutes of the Finance Committee meeting of October 14, 2008.

4. Request by the City Attorney’s Office to submit the quarterly report of the Claims Committee.

Attorney Tony Wachewicz addressed the Committee and advised Ald. VanderLeest to abstain from voting on this item as his claim is included in the report.

A motion was made by Ald. Weber, seconded by Ald. Deneys, and carried to receive and place on file the quarterly report of the Claims Committee, with Ald. VanderLeest abstaining.

5. Request by the Police Department to enter into an agreement with the Village of Ashwaubenon for animal pickup.

Police Chief Arts addressed the Committee and noted that the agreement is the exact same language as adopted with Allouez. This is only for pick up of confined animals. Chief Arts stated that the City would not incur any additional costs.

A motion was made by Ald. Weber, seconded by Ald. Deneys and carried to approve the request by the Police Department to enter into an agreement with the Village of Ashwaubenon for animal pickup.

6. Report of the Purchasing Agent:

a. Purchase of (2) used Mini-Vans for the Police Dept. from Russ Darrow Kia Appleton for $25,887.

Mr. Daul pointed out that the quotes were the low quote and funded in the 211 Fund.

A motion was made by Ald. Weber, seconded by Ald. Deneys, and carried to approve the request of the Purchasing Agent to purchase (2) used Mini-Vans for the Police Dept. from Russ Darrow Kia Appleton for $25,887.

b. Purchase of (1) used Mid-Size Sedan for the Police Dept. from Broadway Ford for $11,000.

Mr. Daul told the Committee that the document states that this is not the low quote. The low quote was sold before the City could obtain it, so, in fact, the quote available to us is the low quote.

A motion was made by Ald. Theisen, seconded by Ald. Weber, and carried to approve the purchase of (1) used Mid-Size Sedan for the Police Dept. from Broadway Ford for $11,000.

7. Report of the Finance Director:

a. Update on borrowing for Younkers litigation.

Mr. Daul advised the Committee that the State has allowed an exception to the borrowing limit for a State Trust Fund loan and that he will make the application to borrow for the Younkers litigation, the Honeywell project, and the fiber optic project.

A motion was made by Ald. Deneys, seconded by Ald. Weber, and carried to receive and place on file the report of the Finance Director

b. Update on Department operations.

Mr. Daul told the Committee that Amy Wallace will be returning to her old job as senior accountant. He noted that he has spent money for help for several days in Finance, but more is being spent in the Clerk’s Office to complete the work of the Presidential Election. Staff is working 7:00 a.m. to 6:30 p.m. every day. This past Saturday, approximately 10 people worked 8 hours to catch up. The office is currently down two people.

A motion was made by Ald. Theisen, seconded by Ald. Weber, and carried to receive and place on file the update on Department operations.

A motion to adjourn was made by Ald. Weber and seconded by Ald. Deneys. Motion carried, and the meeting adjourned at 6:45 p.m.

2008 CONTINGENCY FUND

$76,946.52

Any person wishing to attend who, because of a disability, requires special accommodation should contact the Mayor’s office at 448-3005 at least 24 hours before the scheduled meeting time so that arrangements can be made.

Please take notice that it is possible that additional members of the Council may attend this committee meeting, resulting in a majority or quorum of the Common Council. This may constitute a meeting of the Common Council for purposes of discussion and information gathering relative to this agenda.