MINUTES
FINANCE COMMITTEE
Tuesday, January 6, 2009
City Hall, Room 604
5:30 p.m.
MEMBERS PRESENT: Chairman John VanderLeest, Vice Chairman Tony
Theisen, Tom Weber, and Steven Deneys
MEMBERS
EXCUSED: None
OTHERS
PRESENT: Doug Daul, Chief Roemer, Carl
Weber, Julie Van Oss, Alderman Piton, and Others
1. Roll Call.
Roll Call was taken, and all were present.
2.
Approval of the Agenda.
A motion was made by Ald. Deneys, seconded by
Ald. Weber, and carried to approve the Amended Agenda.
3. Approval of the minutes of the Finance
Committee meeting of December 9, 2008.
A motion was made by Ald. Deneys, seconded by
Ald. Theisen, and carried to approve the minutes of the Finance Committee
meeting of December 9, 2008.
4. Request by Fire Chief Roemer for $9,584 in
matching funds for a FEMA grant for a Command Simulation Lab.
Chief Roemer presented his request for
matching funds for a grant for a Command Simulation Lab. The previous Chief had submitted a grant
request, and matching funds is a requirement of that award.
A
motion was made by Ald. Theisen, seconded by Ald. Deneys, and carried to
approve the request by Fire Chief Roemer for $9,584 in matching
funds for a FEMA grant for a Command Simulation Lab, that amount to come from
2008 Contingency funds.
5.
Request by Chief Roemer to establish 2009 rates for Emergency Medical
Services.
The Chief presented a new fee schedule for EMS services for 2009. The Committee discussed EMS collection rates and the types of calls the Fire Department is making. The Committee wanted to make sure that the City is recovering all that it can from the Medicare and Medicaid programs. Chief Roemer stated that the acceptance of the new fee schedule will accomplish that. The fees are at Medicare acceptance rates.
A
motion was made by Ald. Deneys, seconded by Ald. Theisen, and carried to
approve the 2009 rates for Emergency Medical Services.
3.
Report of the Purchasing Agent:
a. Award of Refuse
& Garbage Collection body for DPW at a cost not to exceed $105,000.
Purchasing
Agent Julie Van Oss presented the request.
This unit will replace Unit #140 that was used for 67,320 miles and
11,910 hours of service.
A
motion was made by Ald. Theisen, seconded by Ald. Weber, and carried to approve
the award of Refuse
& Garbage Collection body for DPW from R.N.O.W. for a cost of $100,580.
b.
Award of Traffic Controller, Cabinet, MMU for DPW at a cost not to
exceed $38,700.
Purchasing
Agent Julie Van Oss recommended that the low bidder, Tapco, be awarded this
contract to replace five traffic controllers.
DPW Director Carl Weber pointed out that this equipment was part of the
2008 bond program.
A
motion was made by Ald. Deneys, seconded by Ald. Theisen, and carried to
approve the award of
Traffic Controller, Cabinet, MMU for DPW from Tapco for $38,400.
c.
Award of Cab & Chassis for DPW at a cost not to exceed $75,000.
Purchasing
Agent Van Oss noted that this purchase will replace Unit #98, a 1998 Ford with
102,456 miles and 9,739 hours of use.
With all the deductions, the final price came to $65,040.
A
motion was made by Ald. Weber, seconded by Ald. Deneys, and carried to approve
the award of Cab
& Chassis for Refuse Compactors for DPW at a cost of $65,040.
d. Award of Two Cab & Chassis for Refuse
Compactors for DPW at a cost not to exceed $132,000.
This
purchase is to replace two vehicles, one with 131,574 miles and the other
155,188 miles. The cost for two chassis
is $274,708. These are trucks that
Director Weber expects to have a useful life of 15 years.
A
motion was made by Ald. Deneys, seconded by Ald. Theisen, and carried to
approve the award of Two Cab & Chassis for Refuse
Compactors for DPW at a cost of $274,708.
e. Award of Cab & Chassis Dump Truck w/plow for DPW at a
cost not to exceed $105,000.
This purchase replaces a 1994 vehicle with
114,193 miles and 13,856 hours of use.
A
motion was made by Ald. Theisen, seconded by Ald. Deneys, and carried to
approve the award of Cab & Chassis Dump Truck w/plow for DPW at a cost of
$83,700.
f. Award
of Sewer Castings to Neenah Foundry in the amount of $41,971.
The cost of sewer castings is
higher now because of the cost of steel.
A
motion was made by Ald. Weber, seconded by Ald. Deneys, and carried to approve
the award of Sewer Castings to Neenah Foundry in the amount of $41,971
The
Committee established the next meeting date as January 27, 2009.
A
motion was made by Ald. Deneys, seconded by Ald. Weber, and carried to
adjourn. The meeting adjourned at 6:10
p.m.
2009 Contingency Fund
$109,930.00
2008 Contingency Fund
$57,362.52
Any person wishing to attend who,
because of a disability, requires special accommodation should contact the
Mayor’s office at 448-3005 at least 24 hours before the scheduled meeting time
so that arrangements can be made.
Please take notice that it is possible
that additional members of the Council may attend this committee meeting,
resulting in a majority or quorum of the Common Council. This may constitute a
meeting of the Common Council for purposes of discussion and information
gathering relative to this agenda.