MINUTES
FINANCE COMMITTEE
MEMBERS: Chairman John VanderLeest, Tony Theisen, Tom
Weber, and Steven Deneys
1. Roll Call.
Vice Chairman Tony Theisen
brought the meeting to order. All were
present except for Chairman VanderLeest, who arrived
later in the meeting.
2. Approval of the Agenda.
A
motion was made by Ald. Deneys, seconded by Ald.
Weber and carried to approve the agenda.
3. Approval of the minutes of the Finance
Committee meeting of February 10, 2009.
A motion was made by Ald. Weber, seconded by Ald. Deneys and carried to approve the minutes of the Finance
Committee meeting of February 10, 2009.
4. Discussion on referral from Advisory
Committee to each standing committee to discuss staggering the day of standing
committee meetings.
A motion was made by Ald. Weber, seconded by
Ald. Deneys, and carried to receive and place on file
discussion on the referral from the Advisory Committee to each standing
committee to discuss staggering the day of standing committee meetings. Additional discussion on this item can be
found in Personnel Committee minutes.
A motion was made by Ald. Weber to move Items
6 & 7 up after #4. It was seconded
by Ald. Deneys and carried.
Item #6 was considered next, followed by Item
#7.
5. Approval of Service Agreement between the
City of Green Bay and the Oneida Tribe of Indians.
City Attorney Allison Swanson noted that the
City and Oneida Tribe met several times to help lay a foundation for this
agreement and said they also toured Oneida’s facilities. This agreement is similar to that which the
County adopted and uses the same formula for determining payments. It would run for 15 years. Similar agreements will be made with Ashwaubenon, Hobart, and Outagamie. The portion of taxes on Oneida parcels that
would be owed to the City calculates to a charge of $210,000, but a 10%
discount reduces that amount to $190,000.
Ms. Swanson explained that this discount takes into account the services
Oneida already provides to its properties.
Future discussions will address specific areas where the two entities
can cooperate, such as applying for funding through grants. Another area that would be cost-effective for
both is stormwater management.
Ms. Swanson said the existing law enforcement
agreement is being updated, and a list of addresses to which the Oneida Police
Dept. will be first responder has been developed. They are also working to improve
communications among departments. Ald.
Weber said confusion often exists among his constituents over who has
jurisdiction over their areas and asked that neighbors be kept informed when
both agencies arrive at the scene of an incident. Ms. Swanson explained that some properties
are in Brown County while others are in Outagamie, and that Dispatch determines
who is the primary responder.
Ms. Swanson said the Nation has asked that stormwater management fees currently included on water
bills be removed from all billing for their properties and one invoice
reflecting their 10% discount be sent directly to them. The dollar figure is $78,553 without the
credit, and about $70,200 with the 10% reduction. This money goes into the stormwater
utility account. When asked about street
assessments, she said they are billed based on a value that was set up previously,
using the same system used by the County.
Under the Peace and Safety section, Ms.
Swanson explained that the Oneidas do not currently have in place some of the
ordinances that the City already enforces and that some changes will be made to
address these issues. Ald. VanderLeest suggested that an annual meeting be held with
the Inspection departments of both entities to try to resolve property
issues. Ms. Swanson said the intention
was to meet every time there was a need, but that she wouldn’t oppose putting
an annual meeting into the agreement.
Ald. VanderLeest
made a motion to add language to the agreement relating to having the City and
Oneida Inspection departments meet annually to discuss inspection issues that
arise. It was seconded by Ald. Deneys. The motion
carried.
Ms. Swanson said this has been a very smooth,
amicable process, and that the City has learned a lot from the meetings. The Oneida Nation has been very cooperative
and brought a lot to the table
A motion was made by Ald. VanderLeest
to convene in closed session pursuant to
Sections 19.85(1)(e), Wis. Stats., for purposes of
deliberating or negotiating the sale of public properties, investing of public
funds or conducting other specified public business as necessary for
competitive or bargaining reasons. The Committee may thereafter reconvene
in open session pursuant to Section 19.85(2), Wis. Stats., to report the
results of the closed session and consider the balance of the agenda. The motion was seconded by Ald. Deneys and carried.
Closed Session followed.
A motion was made by Ald. Deneys,
seconded by Ald. Weber and carried to return to open session.
A motion was made by Ald. Deneys
and seconded by Ald. Weber to approve as amended the portion relating to having
the Inspection Departments of the Oneida Nation and the City of Green Bay meet
annually. Motion carried.
6. Request to pass
a resolution to have the State of WI continue payment of our lottery credit,
school tax credit and any other applicable credit due to the City under WI
Stats. S
79.10 (7m) (cm) (2007-08) subs (4) and (5) directly to the City of Green Bay.
This item was brought before the Committee
last year about this time. Comptroller
Dawn Foeller stated she received a letter from the State that this request must
be done each year and asked that the resolution included in next week’s packet
state its enforcement each year going forward so that it can be used with the
letter to the State each year and does not need to be brought back.
A motion was made by Ald. Deneys
and seconded by Ald. Weber to approve the request to pass a resolution to have
the State of WI continue payment of our lottery credit, school tax credit and
any other applicable credit due to the City under WI Stats. S 79.10 (7m) (cm)
(2007-08) subs (4) and (5) directly to the City of Green Bay. The motion carried.
7. Report of the Purchasing Agent:
a. Request approval to award 5 portable radios
for the Police Department to Baycom Inc. for the
amount of $13,413.85. Purchasing
from the WSCA State Contract.
Purchasing Agent Julie Van Oss spoke to this
issue and reiterated that this was for the Police Dept. and said it would be
compatible with the Brown County upgrade to digital equipment. Ald. Weber asked if this equipment was
budgeted for, and Ms. Van Oss replied that it was.
A motion was made by Ald. Weber, seconded by
Ald. Deneys and carried to approve the award of 5 portable
radios for the Police Dept. to Baycom Inc. for
$13,413.85.
8. Report of the Comptroller:
a. Update on the competitive purchase of fuel.
A
motion was made by Ald. Deneys to convene in closed session pursuant to Sections 19.85(1)(e), Wis. Stats., for purposes of deliberating or
negotiating the sale of public properties, investing of public funds or
conducting other specified public business as necessary for competitive or
bargaining reasons. The Committee may thereafter reconvene in open
session pursuant to Section 19.85(2), Wis. Stats., to report the results of the
closed session and consider the balance of the agenda. The motion was seconded by Ald. Theisen and carried.
Closed
Session followed.
A
motion was made by Ald. Deneys to receive and place
on file the update on the competitive purchase of fuel. It was seconded by Ald. Weber, and carried.
A
motion was made by Ald. Deneys, seconded by Ald.
Weber and carried to adjourn the meeting.
Meeting was adjourned at 7:23p.m.
2009 Contingency Fund
$109,930.00
Any person wishing to attend who,
because of a disability, requires special accommodation should contact the Mayor’s
office at 448-3005 at least 24 hours before the scheduled meeting time so that
arrangements can be made.
Please take notice that it
is possible that additional members of the Council may attend this committee
meeting, resulting in a majority or quorum of the Common Council. This may
constitute a meeting of the Common Council for purposes of discussion and
information gathering relative to this agenda.