MINUTES
FINANCE COMMITTEE
MEMBERS PRESENT: Chairman John VanderLeest, Tony Theisen, Tom
Weber, and Steven Deneys
OTHERS PRESENT: Dawn Foeller, Julie Van Oss, Jeff Roemer
1. Roll
Call.
Roll call was taken and all were present.
2. Approval
of the Agenda.
A motion was made by Ald. Theisen, seconded
by Ald. Weber, and carried to approve the agenda.
3. Approval
of the minutes of the Finance Committee meeting of May 19, 2009.
A motion was made by Ald. Deneys, seconded by
Ald. Weber, and carried to approve the minutes of the Finance Committee meeting
of May 19, 2009.
4. Request by the Fire Chief to purchase a new
engine for Ladder 421 at a cost not to exceed $32,000. Funding for this expense will come out of the
Fire Department’s maintenance account.
Fire Chief Jeff Roemer explained the details
behind the purchase. The 1992 truck blew
an engine and needs replacing. This is
the busiest front line ladder the department has. Its engine was rebuilt in 1997 and again in
2003. Since that time metal has been
appearing in the oil pan, so there are still issues.
The lowest quote to replace the engine was
$27,345 from Peterbilt. A new ladder
costs $1M, so this is a reasonable alternative at this time to put it back in
front line service for a few more years and then move it to a backup
thereafter.
Ald. Deneys asked if it was common for the
engine to be rebuilt every 5-7 years.
Mr. Roemer explained that it was not common, that this is a bad engine.
A motion was made by Ald. Theisen, seconded
by Ald. Weber, and carried to approve the purchase of a new engine for Ladder
421 from Peterbilt at $27,345.
5. Report
of the Purchasing Agent:
a. Request approval to award 1500 feet of
replacement fire hose to 5 Alarm for the amount of $11,637.90. Purchase was competitively bid using a
cooperative group effort combining nine area fire departments, led by De Pere.
Purchasing Agent Julie Van Oss went through
the details. The City piggybacked off of
De Pere’s contract for this purchase from 5
Alarm, which met all specifications at the lowest bid. Fire Chief Jeff Roemer emphasized that this
was a very good price.
A motion was made by Ald. Theisen, seconded
by Ald. Deneys, and carried to approve the award of 1500 feet of replacement
fire hose to 5 Alarm for the amount of $11,637.90.
6. Request
by the Finance Director to add additional depositories for the City of Green
Bay.
Finance Director Dawn Foeller added another
financial institution, Pennant Management.
It offers government backed securities that the City could use to
diversify its investment portfolio. Brown
County also uses this investment manager.
A motion was made by Ald. Deneys, seconded by
Ald. Theisen, and carried to approve the addition of Pennant Management as a
depository for the City of Green Bay.
7. Report
by the Finance Director on overtime report through First Quarter 2009.
Finance Director Dawn Foeller explained that
the City is currently on task for its budget for overtime through the month of
March. Ms. Foeller will be bringing this
report to Committee quarterly, rather than monthly.
The Department of Public Works is a little
over budget, but this is not of concern at this time and will continue to be
monitored. Overall, the City is on
budget.
Ms. Foeller pointed out that the 2007-2008 Police
contract was recently settled and that all the back pay and overtime was paid
out in May. The City did accrue for
those expenses for 2007 and 2008.
However, the back pay issued for 2009 will affect the Police current
budget for May 2009.
A motion was made by Ald. Deneys, seconded by
Ald. Theisen, to receive and place on file the overtime report through First
Quarter 2009.
8. Report by the Finance Director on budget
status report through April 2009.
Finance Director Dawn Foeller reviewed the
budget status report and reported that, overall, the City is on task with its
budget. However, she did draw the
Committee’s attention to a couple things.
The first is that interest rates on investments are lower than she had
budgeted for. It is predicted these
rates will remain at all time record lows for some time. A possible increase in
interest may not happen until late third or fourth quarter of this year.
A second point of discussion was in regards
to an increase in tipping fees come July 1, 2009, which will affect the 2009
Budget. A tentative impact of the State
increasing tipping fees is around $75,000.
Another concern is the pricing the City
recently received for road salt. The
price per ton is up over $22 from last year and will affect the 2009 budget,
weather dependent. Ald. Weber expressed
an interest in converting to a more affordable liquid, beet juice-and-salt
product. Ms. Foeller will research this alternative.
Ms. Foeller also drew attention to the
discussion of the waiver of residential permits, which would result in a
reduction of the City’s permit fees by approximately $40,000 for 2009.
Ald. VanderLeest requested that a resolution
opposing the increase in tipping fees be drafted and added to the Common
Council agenda for the Committee of the Whole.
A motion was made by Ald. Weber, seconded by
Ald. Deneys, and carried to approve a motion to have a resolution drafted
explaining the City’s opposition to the budget increase in tipping fees and
placed on the Common Council agenda for the Committee of the Whole on June 23,
2009.
9. Report of the Comptroller
a. Update on the competitive purchase of fuel
A motion was made by Ald. Deneys, seconded by
Ald. Theisen, and carried to receive and place on file the update on the
competitive purchase of fuel.
b. 2010 Budget discussion
Finance Director Dawn Foeller handed out a tentative
agenda. She discussed a few ways in
which the State budget is affecting the City’s budget and advised that the City
be mindful of these and any upcoming items.
One such item is a cut in the City’s shared revenue of approximately
$500,000. Another is an increase in
tipping fees that could result in an additional expense of $200,000. The increase in salt prices could also have
an increase of $240,000 if the City uses the same tonnage it has in the
past.
Ald. VanderLeest asked that resolutions be
drafted to represent the City’s concerns at the State level. Specifically, Finance requested three
resolutions be drafted regarding the State budget to be considered by the
Committee of the Whole on June 23, 2009
at the Common Council meeting.
The three resolutions will address the following:
1. Shared
revenue cut
2. Tipping
fees
3. Change
in liability insurance
A motion was made by Ald. Weber, seconded by
Ald. Theisen, and carried to approve the drafting of the three abovementioned
resolutions to be considered by the Committee of the Whole on June 23, 2009 at
the Common Council.
A motion was made by Ald. Deneys, seconded by
Ald. Theisen, and carried to adjourn.
The meeting adjourned at 6:45 p.m.
Additional
Business – Finance Committee Summer Schedule
Finance Committee will meet on the following
dates:
July 14
August 11
RECORDING SECRETARY
Andrea Canadeo
2009
Contingency Fund
$74,130.00
Any person wishing to attend who,
because of a disability, requires special accommodation should contact the
Mayor’s office at 448-3005 at least 24 hours before the scheduled meeting time
so that arrangements can be made.
Please take notice that it
is possible that additional members of the Council may attend this committee
meeting, resulting in a majority or quorum of the Common Council. This may
constitute a meeting of the Common Council for purposes of discussion and
information gathering relative to this agenda.