MINUTES
FINANCE COMMITTEE
MEMBERS: Chairman John VanderLeest,
Tony Theisen, Tom Weber, and Steven Deneys
OTHERS
PRESENT: Dawn Foeller, Julie Van Oss,
Jeff Roemer, Allison Swanson, Bradley Viegut
1. Roll Call.
Roll call was taken and all were present.
2. Approval
of the Agenda.
A
request was made to move agenda item #6 after item #4.
A
motion was made by Ald. Weber, seconded by Ald. Deneys,
and carried to approve the agenda as amended.
3. Approval of the minutes of the Finance
Committee meeting of September 22, 2009.
A
motion was made by Ald. Theisen, seconded by Ald. Deneys, and carried to approve the minutes.
4. Request by the Finance Director to refinance
2001A GO Corporate Purpose Bonds.
Finance
Director, Dawn Foeller, introduced Robert W. Baird & Co. Finance Director,
Bradley Viegut.
Mr. Viegut discussed the preliminary analysis
of refinancing with the committee (see attachment following the minutes). This refinancing would accomplish two
things. It would replace higher interest
debt with lower interest and would refund a portion of the 2010 debt service to
smooth and level the total debt service payments in 2010. The refinancing would produce $126,340 of
present value savings, or 3.667%.
A motion was made by Ald. Theisen,
seconded by Ald. Weber, and carried to approve.
5. Request by the Fire Chief for approval of
the draft intergovernmental agreement regarding fire services.
Fire Chief, Jeff Roemer, gave an overview of
the agreement (see attachment following the minutes). This is a collaborative effort among
municipalities within Brown County to help fire departments
work closer together to better ensure efficiencies and effectiveness among all
departments within the County. The City
has been very involved in the formulation of the agreement. This is a legal document that would handle
indemnification and liability issues in non-emergency situations. For example, the City of Green Bay covered a
City of De Pere fire station the day of a funeral for
one of their firefighters.
City Attorney, Allison Swanson, explained
that this is a preliminary agreement to be signed by all municipalities within
Brown County to serve as an overall structure before entering into separate
agreements among individual parties.
A motion was made by Ald. Theisen,
seconded by Ald. Weber, and carried to approve the Brown County Municipal
Intergovernmental Functional Collaboration Agreement at the request of the Fire
Chief.
6. Report of the Purchasing Agent:
a. Request approval to purchase 15 Data911
Mobile Data Systems from Hub-Data 911 for the amount of $83,925.
Purchasing
Agent Julie Van Oss explained that this equipment is on a four year cycle and due
to be replaced. The Fire Department
recommended the Hub-Data 911 as a replacement for the current Panasonic Toughbook, and $80,000 has been budgeted for the
purchase. They are asking that the
$3,925 shortage be taken from the City’s contingency fund.
Ald.
VanderLeest said that drawing from contingency is
generally used as a last resort after all other options to
obtain the money within a given budget have been exhausted. Ms. Foeller explained that upon review of the
year to date financial statements and the anticipated September through
December expenses, budgets are extremely tight to finish out the 2009 calendar
year.
A motion was made by Ald. Weber, seconded by
Ald. Deneys, and carried to approve the purchase of
15 Data911 Mobile Data Systems from Hub-Data 911 for the amount of $83,925,
with $3,925 to be taken out of contingency.
A
motion was made by Ald. Deneys, seconded by Ald. Theisen, and carried to adjourn.
2009 Contingency Fund
$58,205.00
1).
THIS MEETING IS AUDIO TAPED: THE AUDIO OF THIS MEETING & MINUTES
ARE AVAILABLE ON LINE AT
2). ACCESSIBILITY:
Any person wishing to attend who, because of a disability, requires special
accommodation should contact the City Safety Manager at 448-3125 at least 48
hours before the scheduled meeting time so that arrangements can be made.
3). QUORUM: Please take notice that it is
possible that additional members of the Council may attend this committee
meeting,
Resulting in a majority or quorum of the Common Council. This may
constitute a meeting of the Common Council for purposes of discussion and
information gathering relative to this agenda.
4). REPRESENTATION: The
party requesting the communication, or their representative should be present
at this meeting.