MINUTES
Thursday, October 22, 2009
10:30 a.m.
MEMBERS:
D. Dolan-Wallace-Chair, W.
VandeCastle-Vice-Chair, D. Piton, H. Genunzio.
MEMBERS EXCUSED: D. Slater
MEMBERS ABSENT: None.
OTHERS PRESENT: R. Hallet, J.
Lopez, M. Kong, K. Pamperin, A. Monday.
APPROVAL OF MINUTES:
Approval of the minutes from the September 17, 2009,
meeting of the Housing Authority of the City of
A motion was made by D. Piton and seconded by H.
Genunzio to approve the minutes from the September 17, 2009, meeting of the
Housing Authority of the City of
COMMUNICATIONS:
1.
Notice of Housing Authority Insurance Group Dividends for 2008.
R. Hallet stated that the
Green Bay Housing Authority had received notice of the dividends for 2008 from
the Housing Authority Insurance Group.
In comparison to last year, the dollar amount was quite a bit more. R. Hallet noted that for the HARRG and the
HAPI, there was a special check for each with no explanation provided in the
letter. She has placed a call to find
out what this is regarding.
The communication was
placed on file.
OLD BUSINESS:
None.
NEW BUSINESS:
2.
Adoption of Resolution No. 09-07, Resolution Conditionally
Awarding a Contract for a Housing Project of the Housing Authority of the City
of Green Bay, Wisconsin, in the University of Wisconsin-Green Bay Campus Area;
Conditionally Authorizing and Providing for the Sale of Bonds for the Financing
of Such Project; and Providing for Various Further Proceedings in Connection
Therewith.
K.
Pamperin explained that under the bonding process, the Housing Authority first
adopts the initial resolution indicating the interest to develop a project at
the site and then advertises for proposals from interested developers. University Village Housing, Inc. has
submitted a proposal and the action before the Authority today is to adopt a
resolution accepting that proposal as the development the Authority would like
to go forward with. A TEFRA public
hearing would then need to take place that informs the public that the
Authority has selected this proposal.
Once that has been approved, the next step would be for bond counsel and
various attorneys that actually issue the bond on behalf of the Authority. Eventually, the Authority will be asked to
adopt a final resolution. This will also
have to be approved by the Plan Commission for location and layout and will be
heard by the Green Bay Plan Commission on Monday, October 26, 2009, and then go
to the Common Council for approval.
D.
Piton stated that he does not see any changes in the proposal from what was
presented at the last meeting.
K.
Pamperin affirmed that there were no changes from what was presented at the
last meeting of the Housing Authority.
A
motion was made by D. Piton and seconded by H. Genunzio to adopt Resolution No.
09-07, Resolution Conditionally Awarding a Contract for a Housing Project of
the Housing Authority of the City of Green Bay, Wisconsin, in the University of
Wisconsin-Green Bay Campus Area; Conditionally Authorizing and Providing for
the Sale of Bonds for the Financing of Such Project; and Providing for Various
Further Proceedings in Connection Therewith.
Motion carried.
3.
Update on Mason Manor Expansion project.
R.
Hallet stated that the last time the Authority met, there were questions
regarding this project. She has had
further contact with the architect to obtain answers. In regards to the heat, the decision is to go
with electrical. There was a question if
fire glass was required for the storage room door and it is required. Glazing is permitted in the 1 to 1½ hour
rated doors. The glazing must meet
labeling requirements for fire temperature and hose stream. Two products that meet these requirements are
Wire Light and Fire Light and the specs will be based on those materials.
D.
Dolan-Wallace stated that he strongly disagrees and feels that these rooms are
not required to be fire rated because there is a sprinkler system. Either you need to have a sprinkler or
provide a one hour room door. It is very clear.
The amount of money is not enough to worry about but he does want to go
on record that he is frustrated that the architect keeps saying that this is
needed.
D.
Dolan-Wallace brought up additional concerns he has had with the architectural
plans, such as the need for an additional stairwell and the type of heat to be
used. Discussion took place regarding
these issues.
D.
Piton stated that he felt the architect should be brought in to provide answers
to questions the Authority has.
K.
Pamperin suggested talking to the Fire Department or the Inspection Division to
get their opinion.
D.
Dolan Wallace asked what the deadline is.
R. Hallet stated that all funds must be obligated by
March 17, 2010.
D. Dolan-Wallace asked when this would go to bid.
R.
Hallet stated that the advertisements are going out for bid on October 26th
and
November 2nd. The pre-bid meeting
is scheduled for November 9th.
K.
Pamperin stated that one thing that could be done is to check if HUD needs to
approve these plans and let HUD know that the Housing Authority has run into
some snags that could be very costly.
R.
Hallet stated that yesterday she did talk to HUD officials that were in town
and they did tell her that there were no exceptions for not obligating all of
the funds by March 17, 2010.
D.
Piton inquired what the notice requirement is to hold a special meeting of the
Housing Authority.
D.
Dolan-Wallace responded that a 24-hour meeting notice is necessary. He suggested that instead of calling a
special meeting of the whole Authority, he would be more comfortable of a
committee made up of himself, someone from the City, and one other Housing
Authority member to meet with the architect directly.
A.
Monday called the architect to determine what day would be good to set up a
meeting and he is available on Wednesday.
It
was determined that D. Dolan-Wallace and D. Piton would meet with the architect
next Wednesday.
R.
Hallet stated that she would book a conference room on the 6th floor
of City Hall and talk to R. Strong about who should attend, i.e. Tom
Lesperance-Inspection Division, Ray Kurth-DPW, and Chris Heil-Fire Department.
R.
Hallet stated that the first advertising would be Monday and asked if that
should be postponed.
After
some discussion, it was determined that the first advertising should be delayed
by one week.
A
motion was made by W. VandeCastle and seconded by D. Piton to acknowledge that
D. Dolan-Wallace, D. Piton, and members of City staff would meet with the
architect to discuss concerns the Authority has. Motion carried.
INFORMATIONAL:
None.
FINANCIAL REPORT AND BILLS:
A motion was made by W.
Dolan-Wallace and seconded by H. Genunzio to approve the financial report and
bills. Motion carried.
STAFF REPORT:
4.
REAC Inspections.
R. Hallet stated that these
inspections are done periodically based on the score received on the previous
inspection. The REAC inspections were
last week for both the scattered sites and Mason Manor. She has not received back a report on Mason
Manor due to the fact that quality control on the Mason Manor inspection was
being conducted by HUD. The inspection
that just took place showed that the score was going to be quite a bit higher
than the previous inspection and so the quality of the inspection was being
looked at to determine that the inspection was done appropriately. Based on the verbal information received from
the inspector, Mason Manor did very well.
The score for the scattered sites was a bit disappointing as we received
a score of 59 out of 100. R. Hallet
briefly went over some of the things that the scattered sites were cited for,
i.e. holes in siding, broken outlet plate, pull valve on bathroom sink not
operable, smoke detectors not working, etc.
Because the score was less than 70, an inspection needs to be done
yearly.
D. Piton asked that the
report for the scattered sites be put on the agenda for the next meeting for
the Authority to discuss and come up with a strategy to address these
issues.
D. Piton asked M. Kong of
Barron Rentals what their perspective is on this.
M. Kong responded that the
condition of the properties has been like this since they took over property
management and that they have spoken to staff of the Housing Authority about
capital improvements needed throughout the units.
D. Dolan-Wallace stated that
he would like to hear from Barron Rentals on what will be done to address these
issues now and in the future and that the Housing Authority staff needs to hold
Barron Rentals accountable and take action when needed, possibly conducting
inspections as needed.
5.
Progress on Mason Manor Ramp Repair Contract.
R. Hallet stated that the
repair to the ramp has begun. Part of
the work will take place before winter and hopefully the ramp will reopen in
time for Thanksgiving. The remaining
repair work would then be finished in the spring.
R. Hallet stated one other
item that was not listed under the staff report is that the tenant at Mason
Manor who filed a claim, which the Authority denied this past August, has filed
a Summons & Complaint for small claims in the amount of $2,000.00 for
damages. Atty. Wachewicz has stated that
he will be handling this.
A motion was made by D.
Piton and seconded by W. VandeCastle to adjourn the meeting at 11:30 a.m. Motion carried.