MINUTES
FINANCE COMMITTEE
MEMBERS PRESENT: Chairman John VanderLeest,
Tom Weber, and Steven Deneys
MEMBERS EXCUSED: Tony Theisen
OTHERS
PRESENT: Angie Dart, Julie Van Oss,
Allison Swanson, Bill Landvatter, Jeff Roemer, Amy Kocha, Jerry Wiezbiskie
1. Roll Call.
Roll call was taken and all were present,
except for Ald. Theisen, who was excused.
2. Approval
of the Agenda.
A motion was made by Ald. Weber, seconded by
Ald. Deneys, and carried to approve the agenda.
3. Approval of the minutes of the Finance
Committee meeting of February 23, 2010.
A
motion was made by Ald. Deneys, seconded by Ald.
Weber, and carried to approve the minutes of the Finance Committee meeting of
February 23, 2010.
4. Request by Green Bay City Clerk to travel
out of state to Chaska, Minnesota with a City vehicle to accept and pick-up
donated voting machines.
City
Clerk, Chad Weininger, explained this will require only
one round trip with a City van.
A
motion was made by Ald. Weber, seconded by Ald. Deneys,
and carried to approve.
5. Report of the Purchasing Agent:
a.
Request
approval to award Park Shelter replacement doors to LaForce
Inc. the low responsive and responsible bidder the amount of $28,582.26 from
the 410 Park & Rec. Acquisitions funding. An additional $6,831.52 is
being funded through a Community Development grant and brought before RDA, for
a total order of $35,413.78.
Purchasing
Agent, Julie Van Oss, explained that this was quoted out and LaForce Inc. was the lowest responsible bidder. Farlin Park is
eligible for grant money, so the committee need only approve the
$28,582.26.
A
motion was made by Ald. Weber, seconded by Ald. VanderLeest,
and carried to approve 2-0. Ald. Deneys abstained from voting.
6. Request by Ald. VanderLeest
to discuss the recommendations for the structure and member orientation of the
budget task force.
Ald.
VanderLeest read through the outline he prepared for
the committee, which is presented on the following page.
Budget Task
Force Advisory Committee (BTFAC)
·
Appointed by
the Mayor, confirmed by the Green Bay City Council
·
7 members,
terms would be staggered at 2 and 3 years to begin
·
Composition
would be made up of the following individuals:
o
1 City
Council Member
o
1 Labor Leader
o
1 Small Business
Owner
o
1 Business Leader
on Health Care
o
1 Business Leader
on Energy
o
2 City
Taxpayers
o
Nonvoting Member
– City Finance Liaison
·
Goals,
Mission and Focus to be adopted by Committee, City Finance Staff liaison would
be the resource for the BTFAC and facilitate information and research materials
to the Committee. Meeting minutes and
public notice would be provided on all meetings. Public input would be encouraged at all
meetings.
·
Chair and
Vice Chair would be voted on for 1 year terms beginning in April 2010.
·
Meetings
would be held monthly, the date and time to be determined by the
Committee. Topics of discussion would be
set for each meeting, with speakers invited with particular knowledge on that
subject.
·
Each year in
September, the BTFAC would give a written report on recommendations for the
upcoming budget to the Finance Committee and full City Council. Since budget deliberations start in October,
the written report would have to be received by the full City Council by
September 30 of each year.
·
The
Committee is no way taking on any role of the Finance Committee, but would
serve as a research tool for the City of Green Bay.
·
The BTFAC is
an advisory, research committee to study how other communities are delivering services,
how government entities can be more efficient and productive. If ideas are garnered during the year that
can produce real savings to the City taxpayer, the idea would be forwarded to
the Finance Committee for implementation so the Finance Committee and full City
Council are aware of the opportunity.
·
Each year as
an appreciation for the committee’s time and work on behalf of the City
taxpayer, the City would recognize each member with a Green Bay Taxpayer Award.
Ald.
Weber supports the establishment of a budget task force but asked that this be
referred to the Advisory Committee, and Ald. Deneys
agreed.
Ald.
VanderLeest wants this task force to get started shortly
after the April election. The Advisory
Committee is not likely to meet before the April election.
Ald.
Kocha questions the need for a budget task force when
the City has trained experts on staff to handle such matters. If the City is considering establishing a new
committee, then the item should be referred to the Advisory Committee for
approval.
Ald.
VanderLeest explained that he brought the item to the
Finance Committee first because the proposed BTFAC would bring its annual
report to the Finance Committee, which would then in turn present to City
Council.
Ald.
Wiezbiskie stated he did not see a need for another
committee, but also agreed that if it is to be established, it should go to the
Advisory Committee.
A
motion was made by Ald. Deneys and seconded by Ald.
Weber to refer Ald. VanderLeest’s proposed structure
and member orientation of a budget task force to the Advisory Committee.
Further
discussion followed.
Ald.
Weber stated he believes there is a benefit to having such a committee that
could add insight and alternative perspective to the City’s budgeting process.
Motion
carried.
7. Request by Mayor Schmitt to approve the 2010
Bond Issue.
Attachments
detailing the 2010 Bond Issue follow the minutes.
Ald.
VanderLeest stated he would have liked to have seen
the City seek private donations as the primary funding source for the Bay Beach
rollercoaster, as opposed to bonding the $2.4 million. This will not keep him from voting for the
bond issue at this time, but would like to see future funding of Bay Beach
amenities done through private dollars.
A
motion was made by Ald. Weber, seconded by Ald. Deneys,
and carried to approve the 2010 Bond Issue.
A
motion was made by Ald. Weber, seconded by Ald. Deneys,
and carried to adjourn. The meeting
adjourned at 6:10 p.m.
2010 Contingency Fund
$51,300.08