SPECIAL MEETING

MINUTES

GREEN BAY HOUSING AUTHORITY

Thursday, April 8, 2010

1424 Admiral Court, Second Floor Reading Room

Green Bay, Wisconsin 54303

9:30 a.m.

MEMBERS PRESENT: David Dolan-Wallace-Chair, Daniel Slater-Vice-Chair, H. Genunzio, and Ald. Piton

MEMBERS EXCUSED: None

MEMBERS ABSENT: W. VandeCastle

OTHERS PRESENT: Rob Strong, Robyn Hallet, Anne Monday

OLD BUSINESS:

1. Discussion and action on Five Year/Annual PHA Agency Plan.

R. Hallet stated that this was discussed at length at the last meeting. Today’s meeting is essentially because the Resident Advisory Board was held after the Authority last met and we wanted to allow an opportunity for the Authority to review any comments made by the Resident Advisory Board in regards to the plan. The Resident Advisory Board had five recommendations and they are summarized at the end of the Resident Advisory Board minutes for the meeting,

D. Dolan-Wallace stated that he would be surprised if our alarm system did not automatically notify the Fire Department.

A. Monday confirmed that the current alarm system does not notify the Fire Department. Someone would have to dial 911.

D. Dolan-Wallace explained that a system that automatically notifies the Fire Department is usually comprised of a box on the wall that has an automatic dialer in it and when the alarm sounds it is another point that is triggered. This has been standard technology for a very long time and he feels it would certainly be worth investigating.

R. Hallet stated that one consideration that we did discuss in regards to that is there are a number of false alarms, so every time there was a false alarm the Fire Department would be called and we would be charged. She does not know what the cost is for the Fire Department to respond for a false alarm.

Ald. Piton asked why there are false alarms and how often they occur.

A. Monday responded that if someone burns a piece of toast it might set the whole system off, which would then notify the Fire Department and require them to respond.

Ald. Piton questioned if having a system that would automatically notify the Fire Department would affect the plan.

R. Hallet stated that it would affect the plan in regards to putting extra money into the capital fund area of the plan. She does not know how much the actual cost would be for this change to the fire alarm system, but she did increase the dollar amount in the fire protection category of the capital funds form for this purpose. It does not harm anything to have more or higher cost projects in the plan than what we will actually do.

R. Hallet went over a few changes she made to the template of the plan since the Authority’s last meeting. There was minor formatting in section 5.2, there was a change in the wording from “vacancy rate” to “occupancy rate”, and she added in that deconcentration efforts have been due to better screening. In regards to changes for the pages that address capital funds, she increased the dollar amount for exercise equipment and the fire alarm system, as discussed, and added concrete repairs and carbon monoxide detectors.

A motion was made by Ald. Piton and seconded by H. Genunzio to approve the Five Year/Annual PHA Agency Plan. Motion carried.

2. Adoption of Resolution 10-02: PHA Certification of Compliance with the PHA Plan and Related Regulations: Board Resolution to Accompany the PHA 5-Year and Annual PHA Plan.

R. Hallet stated that she does have the forms that need to be signed by the Chair of the Authority. Resolution 10-02 specifically certifies that our Housing Authority is in compliance with the requirements of the 5-Year Plan and the Comprehensive Affordable Housing Plan for this jurisdiction. She stated that she utilized the Comprehensive Affordable Housing Plan in her preparation of the plan.

A motion was made by Ald. Piton and seconded by D. Slater to adopt the Five Year/Annual PHA Agency Plan. Motion carried.

A motion was made by Ald. Piton and seconded by D. Slater to adjourn the meeting at 9:42 a.m. Motion carried.

:dr